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Best GPS Fleet Tracking Software and Systems for 2021

By
Skye Schooley
,
Business News Daily Staff
| Updated
Oct 12, 2021

Learn about the best GPS fleet tracking services on the market to find the right one for your business.
Best for Small Businesses
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Real-time visibility
ELD, IFTA and DVIR compliance
Fuel cards
Best for Ease of Use
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Fuel card integration
Live vehicle diagnostics
In-app messaging
Best Value
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Transparent pricing
Onboarding and ongoing training
HOS and ELD compliance
Best for Midsize Fleets
Verizon Connect GPS Fleet Tracking
Multiple time zones and languages
Custom access and security levels
Custom workflow scripts
Best Safety Features
NexTraq GPS Fleet Tracking
Driver training courses
Driver safety scorecards
Smartphone and tablet blocking
Learn about the best GPS fleet tracking services on the market to find the right one for your business.

Best GPS Fleet Tracking Services


  • GPS fleet tracking systems can help you improve driver safety, optimize fleet performance, maintain vehicle health, and comply with laws and regulations.
  • Industries that typically use GPS fleet tracking solutions include transportation, construction, utilities, heavy equipment, agriculture, landscaping, retail and manufacturing, distribution, government and public safety, and food and beverage.
  • The cost of a fleet tracking system typically involves an upfront fee for each tracking device and a monthly fee for the tracking service capabilities.
  • This article is for small business owners and fleet managers who are looking for a GPS fleet tracking system to manage their fleet.

GPS fleet tracking is a management system that businesses in transportation industries, such as trucking and car services, often use to monitor company assets, including vehicles, equipment, and drivers. GPS fleet tracking systems (telematics) allow companies to know where their merchandise and equipment are in near-real time and provide useful data about fleets and driver performance. Understanding what a telematics solution is lets you see how it can help your business reduce costs (such as fuel consumption), manage vehicle maintenance, monitor your mobile workforce, and maintain driver safety and compliance. Equally important is knowing which solution is best for your business. We evaluated fleet tracking companies to determine which ones are best for various types of business. When making our choices, we looked at cost, ease of use, hardware and software options, and customer service. You can view our top GPS fleet tracking services below or check out our guide to choosing a GPS fleet tracking system first.

Find the Right GPS Fleet Tracking Software for Your Business

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Compare Our Best Picks

Company Editor's score Best use case Plug-and-play or hardwired installation Starting price Free trial Refresh time Mobile app Customer service available
Samsara 92/100 Small Businesses Plug-and-play Custom quote No Real time Yes Phone, email, webchat, ticketing
Verizon Connect 91/100 Midsize Fleets Both $40 per vehicle, per month No 30 seconds Yes Phone, email, webchat, ticketing
ClearPathGPS 91/100 Best Value Both $20 per vehicle, per month No 30 seconds Yes Phone, email, webchat, ticketing
Force by Mojio 90/100 Driver Accountability Plug-and-play $15 per vehicle, per month Yes 10 seconds or less Yes Phone, email, webchat
Azuga 90/100 Ease of Use Plug-and-play Custom quote No 60 seconds Yes Phone, email, webchat, ticketing
FleetUp 89/100 Customer Support Both Custom quote Yes 10 seconds Yes Phone, email, webchat, ticketing
GPS Trackit 88/100 Reporting Both $23.95 per vehicle, per month No 30 to 60 seconds Yes Phone, email, webchat
Jobber 87/100 Home Service Businesses Both $29 per vehicle, per month Yes Real time Yes Phone, email, webchat
KeepTruckin 87/100 Easy Implementation Plug-and-play Custom quote Yes 2 to 60 seconds Yes Phone, email, webchat, ticketing
NexTraq 84/100 Safety Features Both Custom quote Yes Custom (30 seconds to 15 minutes) Yes Phone, email, webchat, ticketing
Teletrac Navman 82/100 Vehicle Maintenance Both $35 per vehicle, per month Yes Real time Yes Phone, email, webchat, ticketing

Our Reviews

Samsara GPS Fleet Tracking: Best GPS Fleet Tracking System for Small Businesses

Samsara offers to-the-second tracking.
You can custom-build mobile-friendly monitoring dashboards.
Samsara doesn't offer webchat customer support.
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Samsara is the best GPS fleet tracking system for small businesses that need a comprehensive solution. Not only is it one of the most robust GPS tracking solutions we analyzed, but it also offers industry-specific plans customized to your unique needs. Additionally, it has one of the largest selections of tracking hardware and accessories, letting you choose the devices you need to monitor your fleet. Samsara is one of the only companies we reviewed that offers real-time reporting and tracking, which is essential for many small businesses.

We found that Samsara has all the features you need to track your fleet and maintain legal compliance with regulations like the ELD mandate, IFTA, and DVIR, which is critical to operating a fleet. You can view engine diagnostics (e.g., fuel usage, idle time, preventative reminders, over-the-air diagnostics), receive real-time code alerts, and plan proactive maintenance on your vehicles. One useful option that not all companies offer but Samsara does is integration with FleetCor-issued fuel cards, which can reduce your overall fuel costs. Your managers and admins can keep an eye on your fleet by setting up geofences with alerts, tracking your fleet in real time with helicopter view, and accessing video footage from AI dashcams. If your priority is driver safety and performance, you can access Samsara's driver coaching with in-cab feedback and video-based coaching.

Part of what makes a GPS fleet tracking system so useful is its ability to integrate with third-party applications. To enhance the way businesses can customize and streamline their telematics data and functions, Samsara recently added four new integration capabilities to its marketplace of more than 125 partners. With access to integrations like Alert Rental, CMS Clara, EKA Omni-TMS and TruckIT, businesses can gain more visibility into their critical workflows and boost overall efficiency.

Read Samsara GPS Fleet Tracking Review

Azuga GPS Fleet Tracking: Best GPS Fleet Tracking System for Ease of Use

You get access to a variety of live alerts and reports.
Every plan includes unlimited phone, email and webchat support.
Azuga isn't accredited with the Better Business Bureau.
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Azuga is one of the easiest GPS fleet tracking solutions on the market. You can choose from the bundled plans or create a custom plan by contacting an Azuga representative. Azuga uses OBD-II plug-and-play tracking hardware, which is one of the easiest device types to install, so your fleet can be on the move in no time. Azuga offers fuel card integration so that you can automatically track fuel expenses, as well as FuelSaver, a unique feature that tells drivers where the closest gas station with the cheapest fuel is. We found the Azuga dashboard and mobile app intuitive and easy to learn, and some plans even include messaging tools to facilitate communication between managers and drivers within a single platform.

We like how easy it is to set geofences and track your fleet's whereabouts with a live map of driver locations. You can incentivize safe driving with driver scores and rewards programs, and you can track your drivers' behavior with automatic safety alerts and notifications (such as when a driver speeds or brakes harshly). If you're worried about distracted driving, the software lets you monitor calls a driver makes, receives, and misses when the vehicle is in motion. Azuga offers personalized online video-based safety coaching, so your team can stay on top of proper driving behavior. Although the Azuga platform is easy to use, unlimited customer support is available by phone, email, and webchat.

Read Azuga GPS Fleet Tracking Review

ClearPathGPS Review: GPS Fleet Tracking Service with the Best Value

ClearPathGPS caters to field service industries like HVAC, agriculture, construction, landscaping, pest control, plumbing and roofing.
Multiple GPS tracking plans are available, as well as several hardware options with transparent pricing.
Standard plans do not include advanced reports or real-time alerts.
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ClearPathGPS is an affordable GPS fleet tracking solution with robust features, making it our choice for the best value. Unlike many competitors, ClearPathGPS lists its GPS tracking pricing online, and it has multiple competitively priced plans ($15 to $25 per asset, per month), making it a good option for those budget-conscious fleet managers. You can choose from plug-and-play and hardwired tracking devices, as well as dual-powered and solar-powered asset trackers, dashcams, and several accessories – complete with price listings online. We like how this allows businesses to choose a combination of hardware that fits their needs and their budget, rather than locking them into a specific hardware package.

ClearPathGPS offers essential fleet management features like geofencing, live map and traffic overlay, unlimited automated reports, maintenance and odometer readouts, temperature monitoring, driver behavior tracking (e.g., idling and speeding), virtual timecards, driver IDs, driver scorecards, and real-time alerts. One impressive aspect of ClearPathGPS is how easy we found it to use. This means your drivers will be up and running with the system in no time. However, if you do need assistance, ClearPathGPS offers good customer support by phone, webchat and help ticket. It also provides onboarding assistance as well as ongoing training and guidance.

Read ClearPathGPS Review Review

Verizon Connect GPS Fleet Tracking: Best GPS Fleet Tracking Service for Midsize Fleets

You can build automated workflow scripts and custom alerts.
You can view important trend reports by team, department or organization.
Verizon Connect's abundance of features may mean a steeper learning curve.

Verizon Connect is our choice as the best GPS fleet tracking system for midsize fleets. Although the company can serve any size of business, it focuses primarily on midsize and larger fleets. One great feature of Verizon Connect is the industry-specific solutions for distribution, oil, gas, mining, government and public safety, services and specialty trades, construction and heavy equipment, utilities, transportation and logistics, and farming. You can contact a representative or simply fill out an online form for a custom quote to meet your fleet tracking needs. Verizon Connect offers hardwired tracking devices, as well as fuel card tracking and integrated video tracking, so you can securely monitor your fleet.

Verizon Connect offers a few unique features that we found to be especially useful for midsize fleets, like tools for multiple time zones and languages, custom security levels with unlimited users, and customizable automatic scripts and alerts. To make it easier to manage your midsize fleet, Verizon Connect offers flexible labeling (for example, you can change "vehicle" to "crane"), a quick-search function with maps, and smart dispatching with various filters and scheduling recommendations.

A great way to optimize your fleet is to take advantage of Verizon Connect's many reports – you can access historical reports on up to two years of fleet data. This can provide you with insightful trends and forecasts as your fleet expands. If your team needs help learning the many features that Verizon Connect offers, you can access live training.

Read Verizon Connect GPS Fleet Tracking Review

NexTraq GPS Fleet Tracking: Best GPS Fleet Tracking System for Safety Features

When your team members engage in aggressive driving, NexTraq can send them reminders to drive more cautiously.
NexTraq has comparative driver analyses and driver coaching features.
NexTraq's online support response is delayed at times.

NexTraq, a Michelin Group company, is our pick for the fleet tracking software with the best safety features. You have the choice of hardwired or plug-and-play tracking devices, all of which can support NexTraq's fleet visibility and driver safety features. NexTraq's devices are tamper-proof, so you can rest assured they will be secure and accurate. One unique feature of NexTraq that we like is how you can set the refresh intervals that work best for you and your fleet, with updates ranging from every 30 seconds to every 15 minutes.

As a fleet manager, you can get a firsthand look at your team's driving performance and incidents with video recordings from dashcams. If a driver engages in unsafe behavior (e.g., speeding, cornering, harsh accelerating, hard braking), they can receive a simple one-second alert to remind them to be more cautious. These actions can also be recorded on driver safety scorecards for you to review with your team. To keep your drivers up to date on the safest and most efficient driving practices, NexTraq offers several training courses. One safety feature we especially like is NexTraq MobileBlock – this locks your drivers' smartphones and tablets while they drive, so they can't engage in unsafe activity like texting, emailing, web browsing, or gaming.

In addition to its safety features, NexTraq provides a complete fleet tracking service with functions like routing and dispatching, vehicle maintenance tracking, and ELD compliance.

Read NexTraq GPS Fleet Tracking Review

GPS Trackit GPS Fleet Tracking Review: Best GPS Fleet Tracking System for Reporting

You can automate reporting and view custom alerts and reports.
GPS Trackit has month-to-month pricing, so you can cancel at any time.
GPS Trackit's monthly price does not cover the hardware installation.

GPS Trackit is a fleet management solution with exceptional reporting. It allows you to monitor your fleet with breadcrumb tracking, updated every 30 to 60 seconds. You can access reports on a variety of fleet data and optimize your fleet with those insights. For example, you can view maintenance reports, engine diagnostics, service history and costs. To simplify your reporting process, you can automate reports, which we find valuable. Additionally, you have access to real-time interactive maps of vehicle locations, live traffic, current weather and street-level views.

If you want to monitor and evaluate your drivers, you can view reports on driver performance details like productivity, safety and compliance. You and your team managers can also view landmark reports, which show how long each driver spends at a given location or landmark. You can customize alerts to notify your team about poor driving behavior like speeding, braking harshly and leaving geofences.

To access these features, you have your choice of hardwired or plug-and-play devices, as well as other telematics accessories. Not all competitors offer this option. GPS Trackit also has a lifetime hardware warranty, financing options, and a 30-day money-back guarantee, making it one of the most affordable and flexible options we evaluated.

Read GPS Trackit GPS Fleet Tracking Review Review

Force by Mojio GPS Fleet Tracking: Best GPS Fleet Tracking Service for Driver Accountability

You can share any driver's location with your customers.
Force by Mojio stores a detailed trip history for every trip a driver takes.
It's limited mainly to small businesses in the home and field service industries that use smaller vehicles like vans.

Force by Mojio is an ideal GPS tracking solution for businesses that want an emphasis on driver accountability, primarily those in home service industries like HVAC, plumbing, electrical services, pest control, roofing and cleaning. Force is one of the most affordable GPS fleet tracking solutions we analyzed, costing just $15 per vehicle per month, with a 60-day free trial. Plug-and-play GPS tracking devices are included, which means you can start tracking your drivers almost immediately. Force also offers one of the most frequent refresh rates, allowing you to see updates in near-real time – every 10 seconds or less.

We like that you can hold your drivers accountable with Force by monitoring driving behavior like speeding, harsh acceleration and braking, cornering, idling, and inefficient routing. This is critical to ensure your drivers are operating safely, not just for their own benefit, but for everyone else on the road with them. You can monitor driver safety scores and reports with RoadScore, and you can ensure your drivers are on their assigned routes by tracking their locations, routes, mileage, and start and end times. It also has disturbance alerts for when one of your tracked vehicles is bumped, towed or disturbed while parked.

One tool Force offers that many others don't is the ability for your customers to track a driver's status. The software lets you provide customers with a temporary tracking link, so they can see when their driver will arrive on the job. This key feature is a great way to hold your drivers accountable and improve customer satisfaction.

Read Force by Mojio GPS Fleet Tracking Review

FleetUp: Best GPS Fleet Tracking Service for Customer Support

You can contact customer support by phone, email, webchat or ticket.
You can add on FleetUp Professional Services to gain access to a telematics professional who can help you manage your fleet.
FleetUp does not list pricing for GPS fleet tracking on its website.

FleetUp is an ideal GPS fleet tracking solution for those who place high importance on great customer service. FleetUp representatives can walk you through a platform demo and work with you to create a custom telematics solution based on your needs (e.g., the size of your fleet, the features you need, and the type of hardware you are looking for). You have a large variety of devices to choose from, including hardwired and plug-and-play trackers with easy installation. We found it helpful how FleetUp lists the entire step-by-step process for device implementation, account setup, and training, so it is easy to get up and running. It offers standard fleet tracking features like engine audits and alerts, maintenance schedules, geofences, driver behavior alerts, safety scorecards, trip analyses, and 20-second refresh times.

In addition to FleetUp's setup guides, it offers online resources, blogs, and FAQs. If you need further assistance, you can contact 24/7 customer support. Representatives are available by phone, email, webchat and ticket. If you want additional, personalized telematics support, you can sign up for FleetUp's Professional Services feature. This gives you access to a telematics expert who can help you manage your fleet. For example, they can set up your telematics platform, build and maintain geofences, monitor your drivers, manage vehicle maintenance, customize your notifications, and analyze your fleet data. Not many of FleetUp's competitors offer this level of personalized support.

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Jobber: Best GPS Fleet Tracking System for Home Service Businesses

Jobber has customer relationship management (CRM) features like online booking, a client hub and two-way text messaging.
You can get paid via Jobber features like invoicing, mobile card readers and credit card processing.
Core plans do not include GPS tracking.

Jobber is an all-in-one management solution for home service businesses. Unlike most of the companies we reviewed, it primarily serves home service teams (landscaping, plumbing, contracting, HVAC, cleaning, etc.) and offers a full suite of features they need to operate. In addition to GPS tracking, time and expense tracking, scheduling, routing, alerts, and reports, you can use Jobber for quoting, invoicing, and accepting customer payments.

The platform includes a CRM (which it calls a client manager) to keep track of client details, a self-service hub where your clients can approve quotes and pay their invoices, online booking capabilities, lead management, and two-way customer text messaging. These are unique features that we didn't see in any competitors. 

Jobber doesn't require contracts, which is particularly convenient if you perform sporadic service jobs and may only need the platform for a short time. It also offers both hardwired and plug-and-play tracking devices through FleetSharp, so you can choose whatever device best fits your needs. You can see when your team members complete jobs within Jobber, or you can purchase FleetSharp hardware to track jobs in real time. 

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KeepTruckin: Best GPS Fleet Tracking Service for Easy Implementation

KeepTruckin offers several installation and setup guides with step-by-step instructions.
You can create automated coaching workflows and reward drivers for good performance.
KeepTruckin does not list its pricing online.

KeepTruckin is an easy GPS tracking solution to implement, and it's ideal for industries like construction, agriculture, delivery, oil and gas, field services, food and beverage, passenger transit, trucking, and logistics. We like how its plug-and-play hardware makes it easy to get your team up and running. Instead of hardwiring a device into each vehicle, you can easily install the ELD in your diagnostic port within minutes. The company also offers road-facing and dual-facing dashcams, so you can get a firsthand look at driver behavior and security.

Although KeepTruckin devices are easy to install, the company offers several installation and setup guides with step-by-step instructions on how to install each device properly. This is ideal for those who need extra assistance but don't want to contact customer support. In case you do need one-on-one assistance with the platform, customer support is available 24/7.

Once your devices are installed and connected, you can track and monitor your fleets with ease. We found the dashboard to be user-friendly, and many customers rave about how easy it is to learn. It displays a variety of fleet information in one location, including driver location and performance, hours of service (HOS), safety issues, fuel consumption, vehicle service history, and maintenance reminders. Additionally, KeepTruckin offers an in-app instant messaging feature with automatic, interruption-free alerts.

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Teletrac Navman: Best GPS Fleet Tracking Service for Vehicle Maintenance

You can set up automatic maintenance alerts and notifications.
You can view Teletrac Navman data to identify common maintenance problems or trends.
Teletrac Navman doesn't list pricing online, and some users say it can be expensive.

Teletrac Navman is our choice as the best GPS fleet management solution for vehicle maintenance. It offers solutions by industry as well as role, with a variety of hardwired and plug-and-play devices, giving you the ability to choose the tracking option that best matches your vehicle- or asset-tracking needs. You can maintain an optimized and healthy fleet with the various Teletrac Navman features. For example, you can easily view real-time engine diagnostic alerts with color-coded icons. You can also track your vehicle maintenance history with maintenance records and digital inspection schedules. We were impressed with its ability to create automatic notifications for when a vehicle must undergo maintenance, so you never miss a service.

We like how you can track the cost of maintenance across your entire fleet with Teletrac Navman. With tracking measures like repair turnover rates, you can optimize maintenance schedules and reduce potential vehicle downtime. You can also quickly identify maintenance problems or trends to ensure you keep your vehicles as healthy as possible.  

Another feature that plays into your vehicle health is driver performance data. Teletrac Navman lets you track your team's driving activity with driver scorecards, and then use that data to create driver training plans. This helps you ensure your drivers are not engaging in aggressive behavior that puts too much wear and tear on your vehicles.

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Costs of GPS Fleet Tracking

The total cost of a GPS fleet tracking service depends on several factors, including the kind of hardware, the number of devices and the included features.

Costs typically include an upfront charge for each hardware device and then a monthly service fee for the tracking service capabilities. Pricing starts around $100 for one hardware device and $15 to $35 a month for subscriptions. Some plans allow you to rent the hardware for an additional monthly fee.

The average service agreement ranges from 12 to 36 months. Only a few companies we reviewed offer month-to-month plans. This flexibility is something to look for if you need GPS fleet tracking only for a short time. Some companies also offer free trials or money-back guarantees.

Key TakeawayKey takeaway: GPS fleet tracking services charge an upfront hardware fee starting at about $100 per device and a monthly software fee of about $15 to $35. Contracts range from 12 to 36 months.

Benefits of GPS Fleet Tracking Systems

Many businesses are legally required to implement some form of fleet tracking system, but even if you're not, there are several advantages to doing so. If you are unsure whether a fleet tracking system is right for you, check out these ways it can benefit your company.

It improves driver safety and performance.

One of GPS fleet tracking's main advantages is improved driver safety and performance. With features such as dashboard cameras and driver ID readers, you can gain insight on your team's driving practices. Many GPS tracking systems also include driver reports and scorecards that track driving behavior. You can analyze driving metrics to pinpoint who your best drivers are and who needs additional training. If you notice a driver behaving recklessly, you can address the situation before it ends in disaster.

It optimizes fleet performance and saves you money.

GPS fleet tracking software includes alerts and reporting features that can aid business decision-making. By tracking driver performance, route trends, and fuel consumption, you can optimize your fleet's performance, reduce drivers' idle time and save money.

It helps you maintain legal compliance.

Fleet tracking software helps you comply with legal regulations and ensure your drivers are being safe on the road. Businesses with vehicle fleets must adhere to certain rules and regulations to ensure the safety of their drivers. For example, the ELD mandate requires certain companies to install ELDs in their vehicles to track how many miles and hours each driver logs. Fleets must also adhere to hours of service (HOS) regulations, which determine how long a driver can be on the road before a break. GPS fleet tracking systems have features that can help you maintain compliance with such laws and regulations, which not only ensure your fleet's safety, but can also save you from hefty fines and penalties.

Did you know?Did you know? Commercial fleets that violate HOS rules can face penalties and fines ranging from $1,000 to $11,000 per violation.

GPS Fleet Tracking Software Features

GPS fleet tracking systems are a combination of tracking hardware and software that collect data and convert it to usable information. For example, GPS tracking systems can help you optimize navigation, monitor vehicle health and maintenance, and ensure driver safety and efficiency.

Here is a rundown of some of the many features GPS fleet tracking systems offer.

  • Tracking hardware: To collect vehicle and driver data, you need some form of tracking hardware, like electronic logging devices (ELDs). You can often choose from several device types, depending on what you want to track. Standard trackers include plug-and-play devices as well as hardwired devices. You can also set up accessories like in-cab cameras, environmental monitors, asset trackers, trailer trackers, panic and privacy buttons, and ID card readers.
  • Performance and optimization: Most GPS tracking systems let you track driver behavior and navigation, which can help ensure driver safety and route optimization. You can track actions like speeding, harsh acceleration or braking, idling, cornering, seat belt usage, and over-revving. Managing these types of activities, while also tracking fuel performance, can help you optimize the usage of your fleet and reduce fuel costs.
  • Driver safety: You can track driver behavior through data and video telematics. When your drivers engage in risky activities, they can receive an instant warning. The best systems can also monitor and block certain smartphone functions while the phone's owner is driving (e.g., calling, texting, and app usage). Most systems have some form of driver scorecard, so you can see who your best drivers are and who needs additional training. Some systems even offer driver coaching, so you can keep your drivers up to date and compliant with the safest driving policies and behaviors.
  • Geofencing and mapping: To keep your fleet safe and accountable, GPS tracking systems come with geofencing and mapping features. These allow you to map out the best routes for your drivers and set specific ranges that your fleet should stay within. You can track your fleet in real time and receive notifications if they travel outside their assigned locations.
  • Maintenance and vehicle health: Pretty much every GPS fleet tracking system we researched tracks vehicle health and maintenance needs. Common analytics include fuel levels, battery voltages, temperature, RPM, seatbelts, engine fault codes, odometers and service history. In addition to tracking engine diagnostics, the software can send out vehicle maintenance reminders based on mileage or engine hours. These alerts allow you to schedule preventative maintenance to reduce maintenance costs and keep your fleet safe and healthy.
  • Alerts and reporting: Every telematics system has alert and reporting features. For example, you will often see diagnostic alerts like low battery or fuel levels, check-engine lights, panic alerts, sensor alerts, unauthorized usage, temperature, geofences, and aggressive driving. Common reports, like trip and mileage reporting, give you a clear view of where your fleet is optimized and where it can improve.

How to Choose a GPS Fleet Tracking System

Although many GPS fleet tracking systems seem the same, they often have minor (sometimes major) differences that can make a world of difference to your fleet. Every fleet is unique, so you will want to evaluate your choices carefully to determine the best telematics solution for your business.

1. Determine what you need to track.

The first step in choosing a GPS fleet tracking system is identifying what types of vehicles and assets you need to track, and how many you have of each type. Because you will need different types of tracking hardware based on what you are tracking, this will help you narrow down your viable options. For example, some companies offer very limited selections of tracking accessories, and some companies require you to track a minimum number of vehicles. 

2. Identify the features you will need.

Once you know what you need to track, you should identify your purpose for tracking them. GPS fleet tracking systems can vary in how comprehensive their features are, so you will need to pinpoint which features are your top priority and which features are negotiable.

For example, if driver safety is your top priority, look for a solution that offers dashcams, driver scorecards, driver training and coaching, vehicle safety and maintenance alerts, and geofencing. However, if you are simply looking to track the location of your non-powered assets and equipment, you can look at less comprehensive options.

TipTip: See the features section above for a list of the most common GPS fleet tracking features that you may need.

3. Establish a budget.

GPS fleet tracking systems often have hefty upfront costs. You will need to purchase all the hardware upfront and then pay a monthly subscription fee for the software. However, some tracking solutions have tiered plans that vary in features, which allows you to save money if your tracking needs are minimal. After you identify the features you need, you can set a realistic budget and then look for telematics solutions within that budget. In addition to hardware and software costs, budget considerations include contract lengths, vehicle minimums, and free trials.

4. Research your options.

As you already know by now, many GPS fleet tracking solutions are available. Research your options to narrow it down to the best choice for your business. To help you start, we've researched and identified 11 of the best GPS fleet tracking solutions and pinpointed their best features. In addition to features and pricing, you will want to research which options will be the easiest for your team to use. 

5. Consult representatives from your top choices. 

If you're stuck between a few different fleet tracking options, reach out to company representatives to learn more about their services and how they will meet your needs. Ask any remaining questions you might have; for example, you may want to inquire about contract requirements, free trials and scalability. Working with a representative will also give you insight on what it might be like to work with the company and receive customer support.  

GPS Fleet Tracking FAQs

What should you look for in a GPS fleet tracking service?

While certain features (and the benefits of those features) depend on your business's unique needs, standard GPS fleet tracking systems should include driver safety tracking, navigation and communication options, fuel card integration, vehicle maintenance tracking, dashboards with trending key metrics, and ongoing customer support. The best GPS fleet tracking systems are easy to use and often have extra features, like alert systems and mobile access.

What GPS hardware do you need to track your fleet?

You will need to install a GPS tracking device on each vehicle or asset you want to track. One of the most popular types of tracking hardware is a plug-and-play device that can be easily inserted and removed from your vehicle's OBD-II port. Another option is to have a hardwired tracking device installed on each vehicle. Common device add-ons include dashboard cameras (for video telematics) and driver ID readers (for tracking drivers). You may also consider installing tracking devices on non-powered assets and equipment.

What data does GPS tracking provide?

GPS tracking services can provide you with a wealth of data on your vehicles and drivers. Although the specific alerts and reports vary, most GPS fleet tracking software provides data on vehicle location, driver behavior and performance, vehicle health and maintenance, fuel consumption, navigation and route optimization, and fleet safety and security. Most software allows you to customize your reports.

What other components of GPS tracking should you be aware of?

You should keep in mind that not all systems offer real-time tracking. Although many services claim to do so, they are actually "near-real time." That means that instead of offering second-to-second tracking on where your fleet is, they update every 10 to 120 seconds with breadcrumb trails. This might not be an issue for most businesses, but it is something to be aware of if you need second-to-second updates. Only a few companies we researched offer true real-time tracking.

What are the security benefits of GPS trackers for a business fleet?

GPS fleet tracking systems allow businesses to monitor their trucks, equipment and drivers in real time. Instead of just hoping that their assets are being taken care of, businesses can use GPS fleet tracking to keep their trucks and equipment secure. For example, you can use a GPS tracker to ensure your trucks are staying within a designated area, or you can leave your large machinery at a construction site overnight and rest assured that it can be safely tracked if necessary. Some GPS tracking systems also have video telematics capabilities, so you can gain firsthand insight on how your fleet is being managed.

What types of businesses can benefit from GPS tracking?

Although most businesses that use fleet tracking are in transportation and logistics industries, such as trucking and car services, virtually any business that needs to monitor company assets, vehicles, or equipment can benefit from these solutions. For example, businesses in the following industries may need GPS tracking:

  • Construction
  • Utilities
  • Heavy equipment
  • Agriculture
  • Landscaping
  • Retail and manufacturing
  • Distribution
  • Government and public safety
  • Oil, mining and gas
  • Food and beverage
  • Rental fleets

How can fleet management software help you save money?

Fleet management software provides a variety of insights that can help your business save money. By viewing fleet trends and GPS data, you can track and improve your drivers' performance, reduce your fuel consumption, optimize driver routes, and minimize risks. GPS trackers on your assets can also help you locate and recover them in the event of theft.

What are the disadvantages of using GPS fleet tracking software?

There are two potential disadvantages of using GPS fleet tracking software: low employee morale and significant upfront costs. Your team may be uncomfortable with the monitoring system and view it as a lack of trust – so be upfront with your employees about how and why you are tracking them, and focus on the benefits of the software. You can also mitigate this downside by using GPS tracking software data for performance-based incentives.

GPS fleet tracking software can also be expensive. However, in the long term, the benefits of optimizing routes and cutting fuel costs often outweigh the initial upfront and monthly costs.

Skye Schooley
Skye Schooley
Business News Daily Staff
Skye Schooley is a staff writer at business.com and Business News Daily, where she has written more than 200 articles on B2B-focused topics including human resources operations, management leadership, and business technology. In addition to researching and analyzing products that help business owners launch and grow their business, Skye writes on topics aimed at building better professional culture, like protecting employee privacy, managing human capital, improving communication, and fostering workplace diversity and culture.
Image Credit: ysuel / Getty Images
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