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Grow Your Business Technology

8 Postage Solutions to Save You Time and Money

U.S. postage label
Credit: Claudio Divizia/Shutterstock

If you want to eliminate inefficient trips to the post office and take mailing into your own hands, investing in a small business postage solution is the way to go. Both postage meters and folding machines can save SMBs time and money, and many top companies offer affordable financing plans to help you get started. 

Postage meters, also known as postage machines, allow businesses to print postage directly onto letters and packages in-house. They're natural money-savers, since postage meter rates are lower than the cost of traditional stamps. Meanwhile, letter-folding machines may save you money in the form of employee resources. Folding even a small number of brochures can take hours for a small busy team, but high-quality letter folding machines can fold letters, brochures and billing statements at a rate of between 100 and 20,000 per hour, depending on the device.

If you are searching for postage meters or folding machines for your business, here are a few to consider.

Data-Pac has been in the mailing industry for more than 35 years. It offers hardware and software solutions that work in tandem to make it easier for SMB to ship parcels without setting foot in the post office. With 12 hardware systems to choose from, Data-Pac can meet the needs of tiny businesses with modest mailing needs as well as large businesses that require features like mixed thickness feeders, dual carrier options and optional weighing platforms. The best way to find the Data-Pac system that's right for your business is to reach out to one of their sales representatives for assistance.

Formax sells a variety of mailing solutions, including inserters, folders, tabbers, envelope openers and sealers, pressure sealers, mailing software and more. The folding machines Formax sells run the gamut from compact folders like the FD 300, which processes 11-inch and 14-inch paper at speeds of 7,400 sheets an hour, to robust powerhouses like the Atlas-AS Air-Feed Document Folder, which can process up to 27,500 sheets per hour and sports a 7-inch touchscreen control panel. To find out more about the Formax's line of business products, reach out to the sales team.

Editor's Note: Considering mailing equipment for your small business? Use the questionnaire below to get information from a variety of vendors for free:

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A true one-stop-shop for small business owners, FB Mailing Solutions offers everything a business could need when it comes to mailing, which makes it easy to scale your mailing upwards as your business grows. While many other mailing solutions companies offer a confusing array of customizable options, FP Mailing Solutions separates their hardware by series, simplifying the shopping process.

The Small Business Series is perfect for entrepreneurs who need lots of functionality in a small package. From small-space friendly postage meters like the PostBase Mini Postage Meter to tiny-footprint folders like the FPi 600 Folder inserter, FP Mailing's line of SMB products is well-designed and varied. Price quotes may be requested directly through the website.

Another one-stop-shop mailing solutions company, Hasler sells products for enterprise level businesses and small businesses. This company organizes its hardware offerings by volume, which makes it easy to suss out the right choice. Postage meters like the WJ20 are small enough for even single-person offices, and address printers like the HJ510C offer professional envelope printing in a footprint that's just a little larger than a typical home office printer. The company's letter-folding machines vary in the size of paper they can handle and the number of letters they can fold, ranging from 15,500 to as many as 20,100 per hour.

Intelli-Zone sells six folding machines and little else in terms of mailing solutions. However, this company stands apart from the rest because it offers two industry-specific folding machines. The Intelli-Fold DF-304VC and DF-304C are geared towards pharmaceutical folding and instructional documentation. Most folding machines cannot complete the tight, small folds that are required for technical brochures, making Intelli-Zone's offering invaluable to business owners in certain industries. Intelli-Zone also sells more standard folding machines, but its offering is relatively narrow compared to other vendors on this list.

Martin Yale Industries offers a broad range of folding machines that are best suited for small businesses, schools, churches and mailrooms. The company's folders range in size from a small, single-sheet-fed, 8 1/2 x 11-inch (47 x 28 cm) desktop unit to a 12 x 18-inch (30.5 x 46 cm) format with a feed-table capacity of up to 500 sheets. Folders are available with a variety of options, including preset positions for standard folds on manual adjustment machines and preset, pre-programmed folds on electronic automatic machines. The Martin Yale Folding Machines can process from 2,200 to 20,000 sheets per hour.

Neopost's mailing systems and letter-folding/insert machines are specifically designed with small businesses in mind. Models range from petite desktop machines built for home offices, to larger mailroom designs with built-in scales and touch screens. The company's postage meters can process more than 140 U.S. Postal Service rates and services. Neopost also offers machines that specifically fold letters, as well as devices than can handle inserts and folding letters. Its small business options can fold from 1,350 to as many as 2,400 letters per hour.

Pitney Bowes offers several types of postage meters and letter-folding machines, as well as mailing services, inserters, openers, sorters, specialty printers and software solutions. While many of the products and services Pitney Bowes offers are targeted toward enterprises, the company does offer suitable postage meters and folding machines for SMB as well. The SendPro C200 is compact and powerful, and allows entrepreneurs to compare options from three major carriers (including USPS and UPS), print postage, weigh packages, print shipping labels and more. Pitney Bowes also offers affordable financing for its mailing solutions; some systems are as low as $36.99 per month.

Additional reporting by Chad Brooks.

Mona Bushnell

Mona Bushnell is a New York City-based Staff Writer for Tom’s IT Pro, Business.com and Business News Daily. She has a B.A. in Writing, Literature, and Publishing from Emerson College and has previously worked as an IT Technician, a Copywriter, a Software Administrator, a Scheduling Manager and an Editorial Writer. Mona began freelance writing full-time in 2014 and joined the Purch team in 2017.