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Grow Your Business Technology

Postage Solutions to Save You Time and Money

U.S. postage label
Credit: Claudio Divizia/Shutterstock

If your business relies on direct mail for many tasks, it might be worth investing in a small business postage solution. Many affordable options exist, and nearly all of them can save you time and money.

For small and midsize businesses receiving frequent mail, you might want to purchase several tools to improve the efficiency of your operation. If your business is looking to ship packages out of its location, you can invest in scales with postage-printing capabilities to avoid the post office altogether. The range of small business postage tools is wide, including everything from inexpensive letter openers to more costly shipping software. What you decide to purchase depends on your business needs.    

If you are searching for postage meters, folding machines or other postage solutions for your business, here are a few companies to consider.

Data-Pac has been in the mailing industry for more than 35 years. It offers hardware and software solutions that work in tandem to make it easier for SMBs to ship parcels without setting foot in the post office.

With roughly a dozen hardware systems to choose from, Data-Pac can meet the needs of tiny businesses with modest mailing needs as well as large businesses that require features like mixed thickness feeders, dual carrier options and optional weighing platforms. Data-Pac's USHIPSAVER is shipping software that allows companies to ship and mail many different types of packages. The shipping software is designed to save roughly $10 per day, according to the company's website.

The best way to find the right Data-Pac system for your business is to reach out to one of the company's sales representatives for assistance.

Formax sells a variety of mailing solutions, including inserters, folders, tabbers, envelope openers and sealers, pressure sealers, and mailing software. The folding machines Formax sells run the gamut from compact folders like the FD 300, which processes 11-inch and 14-inch paper at speeds of 7,400 sheets an hour, to powerhouses like the Atlas-AS Air-Feed Document Folder, which can process up to 27,500 sheets per hour and sports a 7-inch touchscreen control panel. To find out more about the Formax line of business products, reach out to its sales team.

Editor's note: Considering mailing equipment for your small business? Use the questionnaire below to get information from a variety of vendors for free:

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A true one-stop shop for small business owners, FP Mailing Solutions offers everything a business could need for mailing, which makes it easy to scale your mailing upward as your business grows. While many other mailing solutions companies offer a confusing array of customizable options, FP Mailing Solutions separates its hardware by series, simplifying the shopping process.

The Small Business Series is perfect for entrepreneurs who need lots of functionality in a small package. From small-space-friendly postage meters like the PostBase Mini Postage Meter to tiny-footprint folders like the FPi 600 Folder inserter, FP Mailing's line of SMB products is well designed and varied. You can request price quotes directly through the website.

MyBinding sells a variety of binding and folding machines. Its offerings for paper-folding machines are extensive. If you're looking for low-, medium- or high-volume paper-folding machines, MyBinding offers several options in each category. Pricing for the different letter-folding machines varies. Of the different paper-folding machines on sale, prices go from $500 all the way up to the $15,000 range. The letter-folding machines come from many different manufacturers, including Martin Yale, Intimus and Dahle.

The company also offers a selection of binding machines and supplies. MyBinding claims to offer more binding machines and book-binding systems than any other company on the internet. If you're looking to bind materials prior to mailing them out, MyBinding is a sensible place for your business to look.

Intelli-Zone sells six folding machines and little else in terms of mailing solutions. However, this company stands apart from the rest because it offers two industry-specific folding machines. The Intelli-Fold DF-304VC and DF-304C are geared toward pharmaceutical folding and instructional documentation. Most folding machines cannot complete the tight, small folds required for technical brochures, making Intelli-Zone's offering invaluable to business owners in certain industries. Intelli-Zone also sells more standard folding machines, but its offering is narrow compared to other vendors on this list.

Martin Yale Industries offers a broad range of folding machines that are best suited for small businesses, schools, churches and mailrooms. The company's folders range in size from a small, single-sheet-fed, 8.5 x 11-inch (47 x 28 cm) desktop unit to a 12 x 18-inch (30.5 x 46 cm) format with a feed-table capacity of up to 500 sheets. Folders are available with a variety of options, including preset positions for standard folds on manual adjustment machines and preprogrammed folds on electronic automatic machines. The folding machines can process 2,200 to 20,000 sheets per hour.

Neopost's mailing systems and letter-folding and insert machines are specifically designed with small businesses in mind. Models range from petite desktop machines for home offices to larger mailroom designs with built-in scales and touchscreens. The company's postage meters can process more than 140 U.S. Postal Service rates and services.

Neopost also offers machines that specifically fold letters, as well as devices than can handle inserts and folding letters. Its small business options can fold 1,350 to as many as 2,400 letters per hour. Neopost sells address printers as well. Its website lists five address-printing systems, designed for businesses of varying sizes.

Pitney Bowes offers several types of postage meters and letter-folding machines, as well as mailing services, inserters, letter openers, sorters, specialty printers and software. Its letter openers include the DL200 Letter Opener, which can open 250 letters per minute. This type of machine is geared toward businesses receiving mass quantities of mail. The DL50 model is better designed for smaller operations.

While many of Pitney Bowes' products and services target enterprises, the company does offer suitable postage meters and folding machines for SMBs. The SendPro C200 is compact and powerful, and it allows entrepreneurs to compare options from three major carriers (including USPS and UPS), print postage, weigh packages, print shipping labels and more. The Mailstation2 postage meter acts as a scale and prints postage as well.

Pitney Bowes, which has one of the most diverse selections of postage tools of the companies on this list, also offers affordable financing for its mailing solutions; some systems are as low as $36.99 per month.

Additional reporting by Mona Bushnell and Chad Brooks.

Bennett Conlin

Bennett is a B2B editorial assistant based in New York City. He graduated from James Madison University in 2018 with a degree in business management. During his time in Harrisonburg he worked extensively with The Breeze, JMU’s student-run newspaper. Bennett also worked at the Shenandoah Valley SBDC, where he helped small businesses with a variety of needs ranging from social media marketing to business plan writing.