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Grow Your Business Technology

10 Mailing Solutions for Small Businesses

10 Mailing Solutions for Small Businesses
Credit: Bio Raven/Shutterstock

From sending out fliers, coupons and invoices to shipping out packages and products, small businesses have a lot of mailing needs.

Rather than spending all of their time running to and from the post office, however, many small businesses use their own mailing equipment. Postage meters and folding machines are two of the most popular pieces of mailing equipment for small businesses, helping save both time and money.

Postage meters, also known as postage machines, allow businesses to print postage on letters and packages without having to go to the post office. The meters also save you money, since postage meter rates are lower than the cost of traditional stamps. Letter-folding machines, meanwhile, save employees countless hours, since these tools can fold letters, brochures and billing statements at a rate of between 100 and 20,000 per hour, depending on the device.

If you are searching for mailing equipment for your business, here are 10 options to consider.

Data-Pac Mailing Systems (postage meters)

Data-Pac's DP-Link 10 is a postage meter designed specifically for small businesses. It consists of software and a printer that connects to a PC. This creates a mailing system that turns a computer into a full-featured mailing center with all of the U.S. Postal Service rates and options. The Link 10 desktop mailing system allows businesses to process letters, flats and parcels. It is compatible with either a 25- or 75-pound (11 or 34 kilograms) scale. The system's printer can print both meter tapes and 4 x 6-inch (10 x 15 centimeters) shipping labels. Data-Pac also has a variety of stand-alone postage meters, including the EZ-Mailer, which can print 140 letters per minute. data-pac.com

Formax (folding machines)

Formax offers a variety of letter-folding machines that are suitable for small businesses. The FD 300 has a hopper capacity of 200 sheets and can fold 11-inch and 14-inch (28 and 35.5 cm) paper at speeds of up to 7,400 sheets per hour. Another option is the FD 320, which handles paper sizes up to 11 3/4 x 18 inches (30 x 46 cm) and folds up to 11,000 pieces of paper per hour. The FD 342 has six fold types and can fold up to 15,500 sheets per hour, while the FD 38X is fully automatic, has a hopper that holds 500 sheets of paper and can fold at speeds of up to 20,100 sheets per hour. formax.com

FP Mailing Solutions (postage meters and folding machines)

FP Mailing Solutions sells a wide range of small business mailing equipment, including postage meters and letter-folding machines. The company has two postage meters that are designed specifically for small businesses: The MyMail MAX is a hand-fed postage meter that has a 5-pound (2.3 kg) scale and can print up to 15 letters per minute. The PostBase 20 is a semiautomatic postage meter that has a 5-pound scale and a user-friendly touch screen, and can print up to 20 letters per minute. FP Mailing Solutions also has a wide variety of letter-folding machines. They vary in the sizes of paper they can fold and how many letters they can fold per minute, with folding speeds ranging from 140 to 280 sheets per minute. fp-usa.com

Hasler (postage meters and letter-folding machines)

Hasler has a wide range of both postage meters and letter-folding machines. The company offers four different postage meters specifically for small businesses, some of which feature built-in scales for letters and packages up to 5 pounds. There are also options for adding on scales that can handle up to 70 pounds (32 kg). Hasler's small business postage meters can process from 18 to 45 letters per minute. The company's letter-folding machines vary in the size of paper they can handle and the number of letters they can fold, ranging from 15,500 to as many as 20,100 per hour. haslerinc.com

Editor’s Note: Considering mailing equipment system for your business? If you’re looking for information to help you choose the one that’s right for you, use the questionnaire below to get information from a variety of vendors for free:

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Intelli-Zone (folding machines)

Intelli-Zone has a line of eight different Intelli-Fold folding machines. The Intelli-Fold IF300 can hold up to 100 sheets of paper at one time and be used to create letter folds, accordion folds, single folds and half folds. It works at speeds of up to 3,600 sheets per minute. The Intelli-Fold DE-102AF paper-folding machine creates letter and accordion folds and can be used with paper up to 8 1/2 x 14 inches (47 x 35.5 cm) in size. Another option is the Intelli-Fold DE-112AF, which has a 500-sheet feed tray, the ability to perform more than a half-dozen different folds and a built-in jam-detection system. The company also offers a variety of more-powerful machines that can process up to 24,000 sheets per hour. intelli-zone.com

Martin Yale Industries (folding machines)

Martin Yale Industries offers a broad range of folding machines that are best suited for small businesses, schools, churches and mailrooms. The company's folders range in size from a small, single-sheet-fed, 8 1/2 x 11-inch (47 x 28 cm) desktop unit to a 12 x 18-inch (30.5 x 46 cm) format with a feed-table capacity of up to 500 sheets. Folders are available with a variety of options, including preset positions for standard folds on manual adjustment machines and preset, pre-programmed folds on electronic automatic machines. The Martin Yale Folding Machines can process from 2,200 to 20,000 sheets per hour. martinyale.com

Neopost (postage meters and letter-folding machines)

Neopost has both mailing systems and letter-folding/insert machines that are specifically designed with small businesses in mind. The postage meters, three of which include built-in 5-pound scales, can process from 20 to 45 letters per minute. The company's postage meters can process more than 140 U.S. Postal Service rates and services. Neopost also offers machines that specifically fold letters, as well devices than can handle both inserts and folding letters. Its small business options can fold from 1,350 to as many as 2,400 letters per hour. neopostinc.com

Pitney Bowes (postage meters and folding machines)

Pitney Bowes offers several types of postage meters and letter-folding machines for small businesses. All of the company's postage machines include built-in scales and high-speed printers, and allow businesses to send mail via first class, Priority Mail, postcard, flat rate, parcel post or international rates.The DM125 postage meteris designed for businesses sending from 100 to 1,000 pieces of mail per month and can print up to 35 letters per minute. The DM 225 can support larger quantities of mail, printing up to 45 pieces of mail per minute. Pitney Bowes also offers a line of letter-folding machines. The OfficeRight DF 100 Desktop Folder can handle both standard, letter-size paper and A4 paper. The OfficeRight Folder DF800 can make seven different fold types and processes 13,000 pieces of paper per hour, while the OfficeRight Folder DF900 folds up to 20,000 pieces per hour. pb.com

SECAP (postage meters and letter-folding machines)

SECAP offers small businesses both postage meters and letter-folding machines. For small businesses, SECAP has three different postage meters, each of which includes an integrated scale. The smallest version includes either a 2-pound (.9 kg) or 5-pound scale, with the largest option able to weigh packages that are as heavy as 70 pounds. The SECAP postage meters can process from 30 to 65 letters per minute. In addition to its postage meters, SECAP also offers a variety of letter-folding/insert machines. The two smallest options can fold from 900 to 3,500 letters per hour. Both of the smaller options include three separate feeders. secap.com

Techko Maid (folding machines)

Teckho offers both manual-feed and automatic-feed letter-folding machines. The LF282N is the smallest manual option. It holds up to five sheets of paper and features a fold adjuster so you can fold both letter- and A4-size papers. The LF291 model has a paper tray that holds up to 55 sheets of paper and can fold three sheets at one time. Another popular option for small businesses is the LF283A model, which folds up to 60 sheets of paper per minute and makes four different types of folds. Other options include the LF286BCS model, which has an LED sheet-counter display and speed adjuster, and the LF293, which features a paper try that holds up to 100 sheets. techkomaid.com

Originally published on Business News Daily

Chad Brooks

Chad Brooks is a Chicago-based writer who has nearly 15 years' experience in the media business. A graduate of Indiana University, he spent nearly a decade as a staff reporter for the Daily Herald in suburban Chicago, covering a wide array of topics including, local and state government, crime, the legal system and education. Following his years at the newspaper Chad worked in public relations, helping promote small businesses throughout the U.S. Follow him on Twitter.