The Best Fleet Management and Fleet Tracking Software to Use in 2025

An inability to track your firm’s vehicular fleet can lead to inefficiencies, duplicated routes, lost productivity and potentially risky driver behaviors. GPS fleet tracking tackles these challenges by monitoring company assets including vehicles, equipment and drivers. Also known as telematics, GPS fleet tracking systems allow companies to know where their merchandise and equipment are in near-real time, while providing useful data about fleets and driver performance. GPS fleet tracking systems can help you improve driver safety, optimize fleet performance, maintain vehicle health, and comply with laws and regulations.

Although they’re most commonly associated with vehicle tracking, GPS software can also be a vital safety and regulatory tool. Source: Teletrac Navman

Fleet management is how companies manage work vehicles, including monitoring their location, tracking driver behaviors and ensuring regular maintenance. Fleet management software can help reduce fuel costs, manage vehicle routes, ensure driver safety and boost productivity. Fleet management is also important for satisfying regulatory requirements governing the frequency of vehicle inspections, the hours drivers can work before taking a break, and electronic logging devices (ELD) to demonstrate compliance with these rules.

Fleet management software costs between $20 and $150 per month, per vehicle for software subscriptions, though you can expect most systems to average from $35 to $75 monthly. Hardware costs typically range from $100 to $500 per device, though some providers offer hardware rental options for an additional $10 to $25 monthly fee.

The total cost of a GPS fleet tracking service depends on several factors, including the kind of hardware being installed and the number of individual devices. Costs typically include an upfront charge for each hardware device plus a monthly service fee for the tracking service capabilities.

The average service agreement ranges from month-to-month to 36 months, with most providers offering 12 or 24-month contracts. Brands like GPS Trackit offer flexible monthly contracts, which benefit businesses needing short-term tracking solutions or those wanting to test the system before committing long-term. Some companies also offer free trials or money-back guarantees.

It’s worth noting that transparent pricing has become increasingly rare in the fleet management industry. Most major providers, including Verizon Connect, Samsara and Teletrac Navman, now require consultation calls for pricing quotes. This makes it far harder for a fleet manager to get a handle on pricing, but to some extent, it reflects the variety and complexity of some GPS fleet tracking platforms, which may be used very differently from one client to the next. Still, we found that providers like Fleetio and AUTOsist maintain partial pricing transparency, publishing base rates while customizing enterprise solutions.

GPS fleet tracking systems are a combination of tracking hardware and software that collect data and convert it to usable information. For example, they can help to optimize navigation, monitor vehicle health and maintenance, and ensure driver safety and efficiency.

Here is a rundown of some of the many features GPS fleet tracking systems offer.

• Tracking hardware: Modern tracking devices include 4G LTE and 5G-enabled units for faster data transmission, with battery backup lasting 8 to 12 hours during power loss. You can often choose from several device types, depending on what you want to track. Standard trackers include plug-and-play devices, hardwired devices and solar-powered hardware. You can also set up accessories like AI-powered dashcams with 1080p or 4K resolution, environmental sensors for temperature and humidity monitoring, asset trackers, trailer trackers, panic and privacy buttons, and ID card readers. Vehicles with multiple drivers can be monitored using driver-specific key fobs or QR codes.
• Performance and optimization: Most GPS tracking systems track driver behavior and navigation, which can help ensure driver safety and route optimization. You can also track actions like speeding, harsh acceleration or braking, idling and seat belt usage. Managing these types of activities, while simultaneously monitoring fuel performance, helps optimize fleet usage.
• Driver safety: Advanced systems now use machine learning algorithms to predict risky driving patterns before accidents occur. These platforms analyze historical data to identify drivers who may need additional training or support. AI technology can identify and start recording whenever a driver is distracted, tired or looking away from the road. Dual-facing dashcams monitor both the driver and the road ahead – even at night, thanks to infra-red lighting. Some systems can also monitor and block certain smartphone functions while the phone’s owner is driving (e.g., calling, texting, and app usage). Most systems have some form of driver scorecard, so you can see who your best drivers are, versus people needing additional training. Some systems even offer gamification features, allowing drivers to earn points for safe driving behaviors and compete for monthly safety awards.
• Geofencing and mapping: To keep your fleet safe and accountable, GPS tracking systems come with geofencing and mapping features. These allow you to map out the best routes for your drivers and set specific ranges that they should stay within. You can track your fleet in real time and receive notifications if they travel outside their assigned locations.
• Maintenance and vehicle health: Modern GPS fleet tracking systems use predictive analytics to forecast maintenance needs before breakdowns occur, potentially reducing unplanned downtime. Common analytics include fuel levels, battery voltages, temperature, RPM, seatbelts, engine fault codes, odometers and service history. In addition to tracking engine diagnostics, the software can send out vehicle maintenance reminders based on mileage or engine hours. Several firms are expanding electric vehicle support, with platforms like Verizon Connect, Samsara and Geotab now offering comprehensive EV battery monitoring, charging station localization and range prediction based on route topography and weather conditions.
• Alerts and reporting: Every telematics system has alerts and reporting features which can be customized according to client preferences and requirements. Diagnostic alerts might highlight issues with low battery or fuel levels, engine warning lights, unauthorized usage and temperature fluctuations. Advanced platforms now offer predictive alerts, warning managers about potential issues before they impact operations.

Many businesses are legally required to implement some form of fleet tracking system, but even if you’re not, there are several advantages to doing so. If you are unsure whether a fleet tracking system is right for you, these are some of the advantages of adopting one and rolling it out.

Improves driver safety and performance

One of GPS fleet tracking’s main advantages is improved driver safety and performance. With features such as dashboard cameras and driver ID readers, you can gain insight on your team’s driving practices. Many GPS tracking systems also include driver reports and scorecards that track driving behavior. You can analyze driving metrics to pinpoint who your best drivers are, and who needs additional training. If you notice a driver behaving recklessly, you can address the situation before it ends in disaster, using a variety of light bars, audio alerts and/or voice messages. Leading platforms like Azuga and Motive now incorporate contextual scoring that accounts for vehicle type, weather conditions and traffic patterns, ensuring fair performance evaluations across diverse driving conditions.

The best GPS fleet tracking platforms give managers real-time insights into driver behaviors. Source: Samsara

Optimizes fleet performance and saves you money

GPS fleet tracking software can reduce fuel costs through route optimization and idle reduction. By tracking driver performance, route trends, and fuel consumption, you can optimize your fleet’s performance, reduce drivers’ idle time and save money.

Supports preventive maintenance

With GPS fleet management software, you can better anticipate when a vehicle will need maintenance and take action before it breaks down. Proactive maintenance to prevent vehicles from going into disrepair and requiring more costly and time-consuming fixes can help you keep your vehicles on the road and money in your pocket. Fleet management software also supports the creation of a historical record of maintenance activities, enabling data-driven decisions about vehicle replacement timing and helping identify models with lower total cost of ownership.

Helps you maintain legal compliance

Fleet tracking software helps you comply with legal regulations and ensure your drivers are being safe on the road. Businesses with vehicle fleets must adhere to certain rules and regulations to ensure the safety of their drivers. For example, the ELD mandate requires certain companies to install ELDs in their vehicles to track how many miles and hours each driver logs. Fleets must also adhere to hours of service regulations, which determine how long a driver can be on the road before a break. GPS fleet tracking systems have features that can help you maintain compliance with such laws and regulations, including automated IFTA reporting, DVIRs (Driver Vehicle Inspection Reports) and CSA score monitoring, which not only ensures your fleet’s safety, but can also save you from hefty fines and penalties.

Integrates with critical business software

Modern GPS fleet management platforms offer extensive integration capabilities that connect with your existing business software ecosystem, eliminating data silos and reducing administrative overhead.

The most common integration categories include accounting systems like QuickBooks and Sage, payroll software for automated driver pay calculations, and enterprise resource planning (ERP) systems for comprehensive business management. These integrations enable automated reporting, synchronized maintenance scheduling and unified cost tracking across your entire business operation, reducing manual data entry and minimizing human error.

For example, Samsara integrates with various business applications to provide seamless data flow between fleet operations and back-office functions, while Verizon Connect offers API access for custom integrations with industry-specific software.

Although many GPS fleet tracking systems seem the same, they often have specific features that can make a world of difference to your fleet. Every fleet is unique, so evaluate your choices carefully to determine the best telematics solution for your business:

1. Determine what you need to track.

The first step in choosing a GPS fleet tracking system is identifying what types of vehicles and assets you need to track, and how many of each type you have. Because you will need different types of tracking hardware based on what you are tracking, this will help you narrow down your viable options. For example, some companies offer specialized hardware for refrigerated trucks with multi-zone temperature monitoring, while others focus on construction equipment with PTO (power take-off) tracking. Those numbers may be small (three with Samsara), but we prefer brands with no minimum fleet size stipulations (GPS Trackit).

Live mapping tools on all the best GPS fleet tracking platforms give you insights into your fleet’s presence and performance. Source: Verizon Connect.

2. Identify the features you need.

Once you know what you need to track, identify your purpose for tracking them. GPS fleet tracking systems can vary in how comprehensive their features are, so pinpoint which features are your top priority and which are negotiable. Do you need to monitor trailer temperatures and humidity, or identify cut cables?

If driver safety is your top priority, look for a solution that offers AI dashcams, driver scorecards, driver training and coaching, vehicle safety and maintenance alerts, plus geofencing. However, if you are simply looking to track the location of non-powered assets and equipment, less comprehensive options may be better. Firms in specific industries like construction might also appreciate platforms including FleetUp and Teletrac Navman, which offer specialized features like equipment hour tracking, jobsite management and integration with construction management software. Similarly, Verizon Connect allows you to overlay their proprietary maps with sewage lines and power grids, among other utilities.

3. Establish a budget.

GPS fleet tracking systems often have hefty upfront costs. You will need to purchase all the hardware upfront and then pay a monthly subscription fee for the software. However, some tracking solutions have tiered plans that vary in features, which can save money if your tracking needs are minimal. After you identify the features you need, you can set a realistic budget and then look for telematics solutions within that budget. In addition to hardware and software costs, budget considerations include implementation fees, training costs and potential integration expenses. Some providers charge setup fees ranging from $50 to $200 per vehicle, while others waive these fees for larger fleets or longer contract commitments.

4. Research your options.

With the GPS fleet tracking market projected to reach $9.8 billion by 2030, numerous solutions are available for businesses of all sizes. In addition to standard features and pricing, research which options will be the easiest for your team to use.

5. Consult representatives from your top choices.

If you’re torn between a few different fleet tracking options, reach out to company representatives to learn more about their services and how they will meet your needs. Ask any remaining questions you might have about (for instance) contract requirements, free trials or scalability. Working with a representative will also offer insights on what it might be like to work with the company and receive customer support. This can vary widely, from business hours support only to 24/7/365 availability with dedicated account managers for enterprise clients. Some companies encourage e-ticketing, whereas others go the extra mile by publishing all-hours customer support numbers. When evaluating support, ask about average response times, availability of live phone support versus chat-only assistance, and whether technical support is handled in-house or outsourced.

The two main types of GPS fleet tracking software are active and passive systems, each serving different business needs and operational requirements.

Passive tracking

Passive tracking systems collect and store location data internally, requiring manual data retrieval when vehicles return to base or through periodic syncing. For passive tracking, GPS tracker data must be downloaded once all the vehicles return to the office. These systems are becoming less common as cellular data costs have decreased and real-time tracking has become more affordable.

Passive systems work best for local delivery services, taxi companies with scheduled routes, small construction businesses, and service companies like plumbing or landscaping where vehicles typically return to a central location daily. Passive tracking tends to be a more cost-effective option, making it a good choice for small businesses on a budget.

However, passive systems have significant limitations for businesses requiring immediate response capabilities or those operating across long distances where vehicles don’t return to base regularly.

Active tracking

Active tracking systems provide real-time or near real-time updates on vehicle location and driver behavior, transmitting data continuously to fleet managers. Modern active systems update location data every 10 to 60 seconds, with some platforms offering configurable refresh rates to balance data granularity with cellular costs.

Active tracking is crucial for long-haul trucking operations, for example, where drivers may be on the road for days or weeks without returning to base. Long-haul carriers need real-time tracking to monitor hours of service compliance, provide accurate delivery estimates to customers and respond quickly to breakdowns or route changes.

Active systems are also essential for emergency services, food delivery companies, ride-sharing services and any business where customers expect real-time updates on service arrival times. The enhanced capabilities come with higher costs due to continuous data transmission, typically adding $10 to $20 per vehicle monthly compared to passive systems, but the operational benefits and improved customer satisfaction typically justify the investment.

If the five platforms above aren’t meeting your GPS fleet tracking needs, there are plenty of other companies offering proprietary software, tracking hardware and useful third-party integrations:

ClearPathGPS

This is an affordable GPS fleet tracking solution with an extensive array of standard and optional features. You can choose from plug-and-play or hardwired tracking devices, as well as dual-powered and solar-powered asset trackers, AI dashcams with driver alerts and in-cab coaching, and many accessories. ClearPathGPS offers essential fleet management features like unlimited automated reports, maintenance and odometer readouts, temperature monitoring, driver behavior tracking (e.g., idling and speeding), virtual timecards, driver IDs, driver scorecards, and real-time alerts.

One impressive aspect of ClearPathGPS is how easy we found it to use, with the familiar Google Maps interface supporting features like polygonal geofencing and live traffic overlays. One negative to note is that the Standard plan lacks many of the (desirable) features found in the more expensive Pro package. Read our ClearPathGPS review for more information.

GPS Trackit

GPS Trackit offers a choice of hardwired or plug-and-play devices including three dashcams and other telematics accessories. Smaller firms will appreciate the absence of minimum fleet size requirements and a 30-day money-back guarantee. You can access reports on various fleet data and optimize vehicles with insights into maintenance reports, engine diagnostics, service history and costs. There’s access to real-time interactive maps of vehicle locations, live traffic, current weather and street-level views, while it’s even possible to remotely monitor the temperature of heat-sensitive cargo items across three different temperature zones per trailer.

If you want to monitor and evaluate your drivers, you can view reports on driver performance metrics like productivity, safety and compliance. We also like the fact AI dashcams now feature 1080p HD quality with enhanced night vision capabilities and automatic incident detection. Read our GPS Trackit review for more information.

Force Fleet Tracking (Mojio)

Force is an ideal GPS tracking solution for businesses that want to place an emphasis on driver accountability. This remains one of the most affordable GPS fleet tracking solutions we analyzed, starting at $10 per vehicle per month with a 30-day free trial. Plug-and-play GPS tracking devices are included, which means you can start tracking your drivers almost immediately. You can monitor driver safety reports and standards with RoadScore, and ensure drivers are on their assigned routes by tracking their locations, routes, mileage and start/end times.

Safety is further enhanced with a tire check photography app and instant crash detection with automatic emergency notification features. The platform maintains Goodyear partnership discounts on fleet tires. It’s already possible to view every trip taken by a particular vehicle over the last 18 months. Read our Force Fleet Tracking review for more information.

FleetUp

This is an ideal GPS fleet tracking solution for companies with a mixture of fleet vehicles and assets. From sedans to semis, from containers to construction site equipment, FleetUp can provide tracking and diagnostic equipment including hardwired, solar-powered and plug-and-play trackers with easy installation. FleetUp offers engine audits and alerts, maintenance schedules and history (including repair tracking), geofencing and driver behavior alerts, safety scorecards and trip analysis.

All this is supported by 10-second refresh times, with weighted values giving more priority to harsh driving than high revving, for instance. Managers can receive customizable alert notifications about each incident and share dashcam video footage with drivers through the mobile app for immediate coaching opportunities. Live progress updates and dynamic ETAs can be automatically shared with customers via SMS or email, improving customer communication and satisfaction.

RAM Tracking

Firms operating on a strict budget should consider RAM Tracking – a lesser name in the industry, yet one that majors on value. The company specializes in working with smaller businesses with three vehicles or more, with an average size fleet of 6.5 and no bias towards firms in particular industries. Available reports include a points-based system highlighting erratic drivers, while route analysis reports help optimize efficiency.

There’s a minimum contract length of 12 months, payable in advance or in installments, while a free trial supplies trackers for one or two vehicles over a 30-day period. Dashcams now include 4G connectivity for real-time video streaming, with front and rear external cameras alongside dual-facing hardware. Professional installations are recommended but not essential, with self-installation guides and video tutorials available.

Fleetio

Fleetio is a comprehensive cloud-based fleet management solution that excels in maintenance management and cost tracking. The platform offers three pricing tiers:

• Starter: $4 per vehicle per month
• Advanced: $7 per vehicle per month
• Expert: Custom pricing for enterprise needs

Fleetio stands out for its expense tracking capabilities, providing real-time total cost of ownership data and interactive charts that break down vehicle expenses over specific periods. The platform includes strong integration capabilities with over 100 business applications, including QuickBooks, Salesforce and Microsoft 365, making it particularly valuable for fleets seeking comprehensive financial oversight of their operations.

AUTOsist

AUTOsist has earned recognition as a highly-rated fleet management solution, particularly suitable for businesses of all sizes. While specific pricing starts at $6 per vehicle monthly for basic features, the platform focuses on maintenance management, digital vehicle inspections and comprehensive reporting capabilities.

AUTOsist offers a balanced approach to fleet management with mobile-first design, enabling drivers to complete DVIRs, report issues and access maintenance schedules directly from their smartphones. The platform’s strength lies in its simplicity and user-friendly interface, making it a competitive alternative for businesses seeking proven reliability and comprehensive functionality without the complexity of enterprise-level solutions.

At Business News Daily, our team of small business tech experts have been researching and testing GPS fleet management software for years, comparing some of the leading solutions across more than 20 key metrics. We considered 25 GPS fleet management software platforms and closely reviewed and tested 14 of them before selecting our five best picks above.

Below are the factors we considered when determining our best picks. Each is weighted according to how much the criteria typically influences business owners’ buying decisions.

• Pricing (30%): We considered not just the base cost of the software but also the number of pricing plans, per user fees, and add-on costs to determine which provide the most value per dollar.
• Features (25%): We particularly evaluated the hardware included with each plan, how it was installed, and the software platform associated with each system. We took note of refresh rates, alerts and notifications, driver performance tools, maintenance monitoring tools, and intelligent routing capabilities.We also evaluated reporting tools to determine which offered detailed, granular analytics for managing and improving fleet operations.
• Usability (25%): We paid close attention to the ease with which the software could be set up, how intuitive we found the navigation and use of key features, and the training and informational resources available to new users. We also considered whether the software offered a responsive mobile app or mobile browser.
• Customer Support (20%): We examined the ease with which customers can contact the team in need of help. We reviewed customer feedback to determine how well the customer service team meets the needs of existing customers.

In addition to scoring each GPS fleet management software we reviewed based on this criteria, we also determined the best use case scenarios for each. No two businesses are exactly alike, so we put ourselves in the shoes of different types of small business owners and identify the best GPS fleet management software for a variety of needs.

To learn more about how we review and test tech products and services for small businesses, read about our editorial process here.