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Updated Oct 23, 2023

Management Accounting

Management accounting is specific to strategic decision-making based on company finances. Here's how to use it for your business.

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Dock Treece, Business Strategy Insider and Senior Writer
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This guide was reviewed by a Business News Daily editor to ensure it provides comprehensive and accurate information to aid your buying decision.

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Financial accounting and management accounting differ significantly in the analysis and reports used, as well as the insights each offers. While they vary in the complexity of setup, most companies need to use both financial and managerial accounting, if only on a limited basis. Otherwise, company managers are forced to make considerably less informed decisions.

Management accounting is the process of analyzing information about a company’s finances, interpreting it and using it to make decisions about the business. This process happens at multiple levels of an organization, but it generally involves managers of various teams and departments creating budgets, forecasts and schedules, then presenting to senior management for decision-making. Using financial accounting, managers can get insights into a company’s past or current finances, but it’s managerial accounting that allows them to translate this insight into actionable analysis.

This guide explains the differences between each type of accounting, as well as how businesses can use both to complement one another.

[Related Read: Accounting Software Benefits, Features, and Costs]

What is management accounting?

Management accounting is when a business’s managers identify, analyze, and interpret key information about the company’s finances and present that information to senior managers. This information plays a critical role in business decisions based on the company’s financial circumstances, forecasts and trends.

Managerial accounting is similar to financial accounting in that financial accounting also involves preparing statements and reports. However, the analysis and reports in management accounting statements are based on the statements and reports prepared in financial accounting and used to draw conclusions about a specific business and the direction it should take.

Like financial accounting, management accounting is often aided with the use of accounting software. Just as most small business accounting software makes it easy to generate financial accounting reports, software can also make it easy to generate custom reports and forecasts based on this data.

Need a glossary for all the accounting lingo in this article? Read our definitions of accounting terms to clear things up!

What is the importance of management accounting?

Management accounting is extremely important for businesses because it allows them to translate hard data about their finances into reports that can be analyzed and used for strategic business decisions. After all, financial accounting doesn’t mean anything if you don’t apply the insights to your plans and decisions for your business.

These are some of the important business decisions that involve management accounting:

[Related: Guide to the Various Types of Accounting]

What are the challenges of management accounting?

While management accounting can help businesses in many ways, it still presents challenges. For one thing, you have to generate reports for the method to be helpful (though most accounting software makes this relatively easy). Also, while managerial accounting makes it easier to consolidate data into usable analysis, it doesn’t make decisions for you. You (or your business’s middle managers) have to call on your years of experience and knowledge to interpret the information and make the best decisions for your business. While management accounting can bring clarity to simple yes-no decisions (such as whether to buy an asset or sell a division), it isn’t as helpful for selecting among multiple choices.

Editor’s note: Looking for the right accounting software for your business? Fill out the below questionnaire to have our vendor partners contact you about your needs.

Lastly, decisions that you or your managers make after reviewing accounting reports need to be based on not only executive insight, but also your business’s risk tolerance, industry norms, where the company is in the growth cycle, and your specific growth objectives. There are no hard-and-fast rules for making decisions based on firm accounting.

Key TakeawayKey takeaway
Management accounting relies on data, but its success starts and ends with human decision-making based on experience and intuition.

What are the functions of management accounting?

There are many uses for management accounting. Most companies don’t use all of them, but the relevant use cases vary by organization, often depending on a company’s size, the industry, and even the practices and preferences of individual managers.

Here are some of the functions management accounting serves:

  • Determining cost of inventory or a job
  • Calculating the break-even point
  • Determining the business’s bottlenecks and limitations (constraints)
  • Optimizing costs of products or jobs
  • Analyzing trends in revenue and expenses
  • Setting company and department budgets
  • Analyzing transaction costs and efficiency
  • Setting prices and sales targets or quotas

Some companies may use management accounting to do all of these things, but most businesses only use some of these functions based on their needs. Management accounting is designed to help managers make decisions, so individual practices vary widely based on the specific needs of managers in a particular team, department, or company.

What are the types of managerial accounting?

TypeWhat it does
Margin analysisMeasures the benefit of each additional unit of production over the cost of that extra
Constraint analysisIdentifies bottlenecks and limitations in a company’s operations
Trends and forecastingIndicates directional movements in a firm’s business and projects them into the future
BudgetingHelps set spending levels for teams, departments and organizations
Inventory valuation and costingAscribes value to items held in inventory, as well as the cost of acquiring that inventory, and measures turnover

You can set up most of these analyses fairly easily with business accounting software, which often presets the accounting formulas you’ll need. Most companies don’t need them all – especially businesses that are particularly small, flat or narrow in scope – but all small businesses can benefit from at least some of the functions named above.

[Related Content: How and Why to Create a Profit and Loss (P&L) Statement]

What is the difference between management and financial accounting?       

Financial accounting is the practice of tracking a company’s financial transactions and building statements that summarize that company’s financial activities and circumstances. Most small businesses use this method to track their transactions and organize records into consolidated statements summarizing their financial circumstances.

With financial accounting, businesses can measure their revenue and expenses, calculate their total company value, and track their cash flow. These activities can assist in tax planning and decision-making, but they’re generally less sophisticated than managerial accounting analysis and much easier to do – most forms are easy to compile with basic business accounting software. Managerial accounting, meanwhile, involves using these statements for more in-depth analysis to plan, direct and control business operations.

In other words, management accounting involves more specialized analysis than financial accounting and is used more sparingly. Business owners and managers use it when they need to make important business decisions, such as whether to invest in various assets, buy or sell a business, start a new operation, or spin off a new line of products. This type of accounting may also require more work to set up forms for analysis with off-the-shelf accounting software, but it’s still fairly easy to do.

author image
Dock Treece, Business Strategy Insider and Senior Writer
Dock David Treece is a finance expert who has extensively covered business financial topics, including Small Business Administration (SBA) loans and alternative lending. He is the Senior Vice President of Marketing at BNY Mellon and the former Editorial Manager at Dotdash. He also previously worked as a financial advisor and registered investment advisor, as well as served on the FINRA Small Firm Advisory Board. Dock brings more than 17 years of experience, including his time as an entrepreneur co-founding and managing a small business. His entrepreneurial background gives him firsthand insight into the challenges small business owners face and the tools and tactics they can use to succeed.
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