As a business owner, you’re constantly looking for ways to streamline operations and get time back in your day. Fortunately, there are iPhone apps that can help you do just that, from task management to mobile accounting. The iPhone and iPad have evolved into all-purpose Swiss Army knives of technology that can get you through a busy workday and beyond. But Apple’s enormous library of apps – approximately 2.2 million and counting – could leave you befuddled as to which ones are right for you.
Below is our roundup of essential iOS apps to help you have a more productive and efficient workday. These apps aren’t necessarily the very best in their category – just one of the best. In fact, for some of these categories, we’ve historically made several recommendations. When that’s the case, you’ll see links to our additional reviews.
Fantastical offers an intuitive, easy-to-use alternative to the stock iPhone calendar app because it strikes a balance between features and ease of use and can assist you with better time management. You can view your calendar by day, week, month, quarter or year and drill down to see individual events. Plus, you can add events using natural speech, such as “Meet Ted for lunch at 2 p.m. on Tuesday.” You’re also notified as events approach. The app provides a handy task list alongside your calendar as well.
The Things app optimizes a basic workflow that helps you collect your thoughts, get organized, manage your time and customize your processes. The app’s Share extension lets you create to-dos from other apps or use Siri on any device and import from Reminders. You can create a project and add steps to it, or organize by grouping similar tasks together and using tags for granular filtering.
You can also view calendar events with single or repeating to-dos to efficiently manage your time. The app is designed to work with Apple Watch, Calendar, Siri, Reminders and Notifications. A new Magic Plus Button lets you drag and drop to insert tasks anywhere in a list.
Wolfram Alpha is not only a comprehensive, live encyclopedia, but it also gives you a compelling computational knowledge engine that can help you with any type of math or science problem. This app offers quick answers to complex math equations, making it one of the best calculators available, far superior to run-of-the-mill phone calculators. It has a variety of uses for hundreds of subjects, such as currency conversions or nutrition facts.
Self-employed folks, small business owners and independent contractors know how hard it is to take control of billing and invoicing chores. FreshBooks Cloud Accounting can remove some of the sting from this often-tedious task. The app lets you create professional invoices, accept online payments, track your time and billable hours, keep automatic payment records, and record expenses all from your mobile device. FreshBooks is cloud-based, so it can securely sync your data to all platforms and devices. The app is free for 30 days, after which you will need a paid subscription, which starts at $4.50 per month.
Just Press Record is a vital app for business owners who want to record meetings or create voice memos throughout the day. The app has a few marquee features, such as the option to transcribe audio into editable, searchable text and sync with Apple Watch and iCloud. It supports 30 languages, so it’s well-equipped for international meetings with foreign partners.
Not an iPhone user? You’re in luck. See our recommendations for Android apps you can similarly use for efficient workday planning. Many offer the same benefits as the iOs options listed above. Some, like Trello, offer official Android versions so non-iPhone users won’t miss out.
Max Freedman and Brett Nuckles contributed to the writing and research in this article.