QuickBooks makes it easy to track employees’ hours across different products, services and customers to generate accurate bills. You can use these time-tracking functions to compensate employees correctly while monitoring the organization’s overall productivity.
Apart from the built-in time-tracking tools Quickbooks supplies, third-party tracking apps integrate seamlessly with QuickBooks for more sophisticated timesheets, time tracking and billable functionality.
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Here’s a look at the various ways to track billable hours with QuickBooks, no matter which version of QuickBooks you use.
If you’re looking for other accounting software with time-tracking features, several QuickBooks alternatives, such as Zoho Books, may work for you. Read our Zoho Books review for more information.
Like many of the best accounting software packages, QuickBooks provides a simple way to set up employee timesheets and track working hours to ensure you’re paying your team properly. With this functionality, you can always access the most accurate details about your business’s efficiency and productivity.
Time tracking gives you reliable information, including the employee’s start time and a project’s details and scope. With QuickBooks, employees can log their time on a task from anywhere with internet access. You can provide entry-only access, so they see only the information they need. You can also select clients for billable tasks and add users as needed.
Here are some highlights of QuickBooks’s time-tracking features:
Read our article on understanding what overtime pay means for your company and learn how to calculate overtime accurately and comply with federal and state laws.
Here’s what you need to know about tracking billable hours using the desktop version of QuickBooks, which is called QuickBooks Pro. You’ll first need to enable this function to create records for billable time and track hours spent.
Here’s how to set up QuickBooks Pro to track time:
After you’ve enabled time tracking, you’ll be able to enter billable hours in several ways. Use timesheets, invoicing, and time reports to get started with this process.
With QuickBooks timesheets, it’s easy to log details such as the week, time, and customer. Then, view billable hours whenever you want to bill clients. Here’s how it works:
Repeat the same procedure for other employees, if needed. Once you’re finished, you’ll see the billable hours whenever you run payroll or bill customers.
Time tracking is even more crucial if you have a remote workforce. Read our review of QuickBooks Time, a specialized time and attendance system, to see if it’s right for your organization.
With QuickBooks Pro, you can view time data you entered in the form of reports. These accounting reports are helpful for managers and act as a key data source to support decisions.
Here’s how it works:
After opening a report, view a record’s details by double-clicking on it in the Duration column. QuickBooks tells you if the job or customer has outstanding billable time and lets you select the time and add it to the invoice.
Alternatively, you can use QuickBooks to make invoices and bill for expenses. Here’s how that works:
If you use QuickBooks Online for accounting, it’s easy to track time and enter billable hours. Track hours in Timesheets or use the built-in time-tracking functionality. Here’s how both procedures work.
Read our QuickBooks Online review to learn more about the robust features of this accounting tool.
With the QuickBooks time-tracking feature, it’s easy to track customer hours. You’ll first need to enable the feature in your QuickBooks account and set up your preferences.
Here are the steps to take:
You’ve activated the QuickBooks’ time-tracking feature. As you allow the account to track customer hours, it starts tracking time-based on your chosen preferences.
QuickBooks also allows you to enter billable customer hours via timesheets. Here’s how to do that.
Tracking billable hours is easy for QuickBooks, whether you have QuickBooks Online or QuickBooks Pro on desktop. The extensive QuickBooks time-tracking features enable you to track billable hours for your customers and ensure accurate billing.