PowerPoint presentations have been a popular tool for decades, and they still hold power in the business world. From a small work meeting to a crowded TED Talk, there are many professional discussions and lectures made easier by PowerPoints.
PowerPoint presentations can be recorded and shared at a later date. By uploading PowerPoint presentations to YouTube, you can increase your reach to co-workers, clients or friends. Doing so also allows your audience to view presentations on their own time without missing any important information. Microsoft even does what it can to simplify this process, but you still have to follow a few important steps.
Here’s how to do it.
The first step is to record your PowerPoint presentation so that once it’s uploaded, viewers will be able to hear and see the entire presentation. You can use the Insert menu to add individual recordings to each slide. To do this, go to Click Insert > Media > Audio > Record Audio.
To record the entire slideshow, go to the Slide Show tab, and select Record Slide Show. Then, choose whether to record from the beginning or from the current slide. This option will include all narration, animations and slide transitions in the PowerPoint video.
Click Slide Show > Record Slide Show > Start Recording
Once your presentation is fully recorded, it’s ready to be converted into a video and uploaded to YouTube.
To upload a PowerPoint presentation, you must convert it into a video. That includes all of the media – narration, animation, pointer movements and slide transitions – that go with it. So, once the presentation is up on YouTube, viewers will be able to watch it as if they were viewing it in real time.
There are two main ways to convert a PowerPoint presentation into a video: saving the file in a video format and saving the presentation as a PowerPoint Show. The advantage of saving the file as a PowerPoint Show is that your presentation will automatically jump to full-screen mode when someone opens it. This is ideal for business owners who are looking to send their video presentation to certain people instead of uploading it to YouTube.
Video presentations are saved as Windows Media Video (WMV) files, while PowerPoint Show presentations are saved in their own PowerPoint Show format (PPSX).
To save the presentation as a video, select File > Export > Create a Video > Select Video Quality > Use Recorded Timings and Narrations> Create Video.
To save the presentation as a PowerPoint Show, simply save the file under a new format. Click File > Save As > Browse > Save as Type > PowerPoint Show > Save.
You can add audio to a PowerPoint presentation on a PC or a Mac. Audio options include sound bites, music and narration. Adding sound helps further engage viewers, especially if you’re including commentary like you would if you were actually presenting the PowerPoint slideshow.
While in edit mode for your PowerPoint presentation, follow these steps to add audio to a PowerPoint presentation on a PC:
Click Insert > Audio. Then, select Audio on my PC from the available menu options. All available audio files on your computer will come up in the dialog box. Select the file you want to add to the presentation and click Insert at the bottom of the dialog box.
Choose Audio Tools Playback to edit the options for the presentation. From here, you can edit options such as Fade, Sequence and Loop Mode.
Here’s how to add audio to a PowerPoint presentation on a Mac:
Click Insert > Audio. Select either Audio Browser or Audio from File. The former allows you to add the audio from iTunes, while the latter browses your computer for the correct file. Choose the audio file. From the Audio Format tab, you can edit options such as Loop Mode, Play Across Slides and Hide During Slideshow.
After you edit a presentation with audio, you can preview the results using the playback option. Save all progress before exiting the program.
After converting the presentation into a video format, sign in to your YouTube account, and click Upload at the top of the page. Select the presentation video you want to upload, and then adjust the video privacy settings.
Once the video is uploaded, click Publish to make it viewable to others. Be sure to use a catchy title that best represents the topic of your presentation so the right audience can find it.
When putting together your presentation, you don’t want to do the bare minimum and hope it impacts viewers. Here are some tips for creating an engaging PowerPoint presentation video your audience will love: