Digital notes have big advantages over their pen-and-paper counterparts.
You can't remember everything. Whether you're on a business call or planning your workday, sometimes you just have to jot down a few notes. But there's no need to reach for the nearest notepad. With the right apps, your smartphone or tablet can become a note-taking machine.
Digital notes have big advantages over their pen-and-paper counterparts. You won't lose them, since they're stored on your mobile device. Best of all, digital notes are searchable, so you can say goodbye to rifling through huge stacks of paper in search of that one important note.
Papyrus (Free) – iOS, Android, Windows Phone
Papyrus is a multiplatform app designed to let you jot down notes and sketch out ideas on your mobile device using a stylus or your fingertip. The notes engine lets you cut, copy and paste items between pages, and features touch gestures so you can zoom and pan around your notes easily. Once you're finished, you can sort your notes by category, and export them to share with colleagues, co-workers or employees.
Evernote (Free) – iOS, Android, Windows Phone
Evernote (available for iOS, Android, Windows Phone) is a robust note-taking app that lets you dictate or manually enter notes, snap photos, create to-do-lists and more. The app features text identification, which can recognize and index printed — and even handwritten — text. That means you can search for specific words, whether they're in a PDF, a typed memo or a photographed note scrawled on a scrap of paper. Evernote is available for a wide range of platforms, including iOS, Android, Windows Phone, Mac and PC, so you can access your notes on any machine and stay organized.
Google Keep (Free) - Android
Google Keep (available for Android) is a highly visual, no-nonsense app for creating notes and to-do listsin a hurry. Just open the app and select from one of four input options: Type or speak to add a quick note, enter items into a list, or snap a photo. All items are added as cards on a pinboard-style list, so you can survey your tasks and lists with just a glance. To check an item off a list, just tap the box beside it. An alarm can be added to any item as a reminder, and the ability to quickly snap a photo and add it to your board gives you a streamlined way to catalog items of visual interest for later viewing.
OneNote (Free) – iOS, Android, Windows Phone
For serious business users, the mobile version of Microsoft's OneNote (available for iOS, Android and Windows Phone) has one big advantage over competing apps: full integration with Microsoft Office. That's because OneNote automatically syncs with Microsoft's OneNote cloud-storage platform, so your notes are accessible from anywhere, on any Internet-connected device. When you want to recall a note, the app's search functionality can help you find it. And Android users can take advantage of the OneNote widget to take notes right on their phone or tablet's home screen without opening the app.
GNotes (Free) – iOS, Android
GNotes (available for iOS, Android) is a simple, easy-to-use note-taking app that stands out for its ability to sync your notes with your Gmail account. It supports speech-to-text and camera integration so you can attach audio files, photos, videos and more. When you link the app to your Google account, it will automatically create a new Notes folder in your Gmail inbox. All notes you create inside of GNotes will sync to Gmail, with multimedia files included as attachments. The functionality keeps your notes backed up, searchable and accessible from anywhere, and lets you easily forward them along to co-workers or colleagues.
Notability ($2.99) – iOS
Unlike other popular alternatives, Notability (available for iOS) isn't free. But the app features some premium features that might make it worthwhile. In terms of note-taking functionality, the app covers all the basics, letting you type out notes, sketch ideas and incorporate photos and video. Additionally, it lets you annotate documents and PDFs, then share them with others. One premium feature that really stands out is the app's ability to sync written notes with an audio recording; when you're reviewing your notes, tap a word or picture to hear what was said at that moment.
Penultimate (Free) – iPad
Penultimate (available for iOS) is an iPad-exclusive note-taking app for the stylus devotee. As its name implies, the app's functionality is centered around pen input so you can scribble down notes and draw diagrams on the fly. You can use your finger or a capacitive stylus to take notes, and the app features effective palm rejection so you won't make any unwanted marks. Your notes can be organized by topic, project or category, and the built-in search functionality can recognize and locate printed words. Penultimate is also integrated with Evernote, so you can easily sync your written notes with your entire Evernote library.