Business News Daily receives compensation from some of the companies listed on this page. Editorial Guidelines.
BND Hamburger Icon


BND Logo
Search Icon
Advertising Disclosure
Advertising Disclosure

Business News Daily provides resources, advice and product reviews to drive business growth. Our mission is to equip business owners with the knowledge and confidence to make informed decisions. As part of that, we recommend products and services for their success.

We collaborate with business-to-business vendors, connecting them with potential buyers. In some cases, we earn commissions when sales are made through our referrals. These financial relationships support our content but do not dictate our recommendations. Our editorial team independently evaluates products based on thousands of hours of research. We are committed to providing trustworthy advice for businesses. Learn more about our full process and see who our partners are here.

Updated Jul 09, 2024

How to Write Better Job Descriptions

Learn how to write job descriptions that attract top talent.

author image
Written By: Sammi CaramelaBusiness Operations Insider and Senior Writer
Verified Check With BorderEditor Reviewed
Verified Check With Border
Editor Reviewed
This guide was reviewed by a Business News Daily editor to ensure it provides comprehensive and accurate information to aid your buying decision.

Table of Contents

Open row

Do you wonder why you’re not getting great job applicants? You might want to take a closer look at how you write your job descriptions. Instead of focusing on getting a large number of applications, you should concentrate on attracting the right types of employees to hire for your business

Your job listing will be many candidates’ first impression of your company. While you want to avoid keyword stuffing, you also don’t want to fill your listing with cliches or fluff. So how do you create a more effective job description to attract the best candidates? Business owners, recruiters, marketing managers and career experts outlined the basics.

What to include in your job description

When you are writing your job description, you want to include information about the following things:

Company culture

A good job description goes deeper than a typical list of skills, tasks and role requirements. To attract the best applicants to your position, give them a feel for your company culture so you can hire for a cultural fit, said Jean Cook, former business coach for The Alternative Board. 

Company values

Rebecca Barnes-Hogg, founder and former CEO of YOLO Insights, shared similar views, stating that quality employees will invest in businesses that reflect their own interests and values.

“They want to understand your products and what you stand for,” she said. “Your ad needs to tell them that. The first few sentences need to capture the candidate’s attention. Like any effective sales pitch, make it about them and their interests.”

Salary information

Jaynine Howard, founder and career strategist at JJ Howard & Associates, recommends being upfront about salary in a job description. Many applicants will turn down an offer at the last minute after being informed of the pay, she added. Clearing this up from the start will prevent you and your applicants from wasting time.

Call to action (CTA)

Michael Lan, senior resume consultant at Resume Writer Direct, recommends including application directions that contain a specific CTA. Whether it’s to email a specific person, leave a phone message or include a code word in their cover letter, asking applicants to do something extra can help you narrow down your interview pool quickly.

A clear CTA like this “serves as a built-in screening process as you will be able to weed out applicants who are not able to follow directions and demonstrate a clear lack of attention to detail,” Lan said.

Key TakeawayKey takeaway
Think of your job listings as sales pitches ─ the job applicant is buying into a job with your business. As with any elevator pitch, clear facts and a powerful CTA are key.

How to present a job description

When constructing your job description, keep these tips in mind.

Watch your tone

When you write your job description, you’ll want to use a tone that represents your company’s brand, said Joseph Terach, a director at American Express. For instance, if you’re searching for creative employees, make your job post quirky and amusing. Meanwhile, detail-oriented tech employees may do better with concrete lists of necessary skills.

Make it easily digestible

Since many people are distracted and rushed, they will likely respond better to listings that are easy to read or scan, especially on mobile devices. Don’t overwhelm your candidates with useless information or lengthy paragraphs.

Steve Dempsey, Head of People at Aquent, recommends organizing key responsibilities with bullet points and separating sections with descriptive headers.

“Most job seekers are scanning,” he said. “They are on the hunt for the right job and will look at a job post and scan the details before deciding to apply or to ignore it.”

Jan Hudson, COO of Surf Search, agrees. “Most job candidates search job boards on their phones now. Keep it simple and always use bullet points.” She also suggests using the headings “Responsibilities” and “Requirements” before bulleted lists for added clarity.

Use humor

Light humor can make candidates remember your listing and want to apply. Chris Mindel, copywriter at AdsIntelligence Marketing, uses subtle jokes in his job descriptions. “It makes the applicant smile when they think about your company,” he said. “They’re more likely to apply.”  

Personalizing your job description will help attract more applicants.[Related article: Avoid These 7 Common Mistakes]

Writing your job description

For your next open position, you can write a better job description by following these two suggestions.

Make it easy to read 

Consider using this structure for your job description: a two-sentence opening pitch about your company, followed by two bulleted lists under the headings “Responsibilities” and “Requirements” and a one-sentence CTA asking the applicant to click a link to fill out an application.

Pinpoint important info

For better readability and a higher response rate, make sure to include the important information about job duties, skills, tasks and necessary experience in the “Responsibilities” and “Requirements” lists.

FYIDid you know
Keep your job listing simple, with a short opening pitch and two bulleted lists outlining the role and your ideal candidate. End with a short CTA.

Job description templates

Supplier Quality Manager

Hudson provided the following job description, which attracted candidates with excellent qualifications in the life sciences field:

Global medical devices leader seeks a Supplier Quality Manager to lead a supplier quality team in the development of new Class III medical devices. The Supplier Quality Manager will lead supplier quality initiatives and qualifications as well as provide mentoring and oversight of a supplier quality team. Travel is expected to be around 25 percent, both domestic and international.   


  • Bachelor’s degree in engineering required; advanced degree preferred
  • 8-plus years of relevant experience in medical devices, preferably Class III
  • A background in medical device product development
  • 5-plus years of leadership experience
  • Strong management and leadership skills to ensure management, growth and development of personnel
  • Previous supervisory experience
  • Strong statistical and analytical skills
  • A track record of accomplishment managing multiple competing projects or programs
  • The ability to travel up to 25 percent, both domestic and international
  • Quality certifications, such as ASQ CQA, CBA, AQA, RAB and CQE, strongly preferred
  • Lead auditor certification preferred
  • Working knowledge of Microsoft Office Suite, such as Microsoft Word, Excel, PowerPoint and Visio
  • Strong working knowledge of Quality System regulation (QSR/FDA regulation) and ISO 13485 standards
  • Design control and validation experience is a plus


  • Manage investigation nonconformance issues identified for device components
  • Ensure compliance of supplier files
  • Identify supplier quality engineering resource requirements and manage resources to provide quality coverage for the new product development programs
  • Lead continuous improvement initiatives, including quality system and supplier qualification procedures
  • Manage supplier quality team

Dustin Diehl, former director of strategy and performance at Digital Current, provided this quirky job post aimed at a creative content marketer. Notice the use of headings and humorous tone.

Content Strategist

This is probably, what, the seventh job ad you’ve seen today? 10th? Hey, if it’s your first, we feel lucky! We understand that finding a new job can be tough, so we want to make this as easy as possible.

What are you hiring for?

A content strategist!

What exactly is that?

If you have to ask, you may not be right for the job.

OK, well, what’s Digital Current’s definition of a content strategist?

Fair question! There are lots of different ways to interpret the role of a content strategist, so here’s our take:

At DC (that’s our abbreviation for Digital Current, not the comic book company, although that would be awesome ─ we’ll ask you about your favorite Justice League member during your interview, don’t worry), our content strategists:

  • Are digitally savvy
  • Understand the roles of content strategy and content marketing in today’s digital marketing landscape
  • Have 2-4 years of experience in digital content strategy
  • Understand the importance of (and how to develop) personas, buyers’ journey maps and content messaging, including voice, tone and style guidelines
  • Can conduct content audits to review existing content performance and quality
  • Work with SEO teams to incorporate the latest SEO best practices in their content recommendations and planning
  • Are comfortable presenting and speaking with clients
  • Can lead creative workshops and editorial planning sessions
  • Are always looking for ways to improve and educate themselves, their peers and their clients on the latest happenings in the digital content space

Great! Where do I sign up?

Send us your resume and we’ll set up a call! Can’t wait to meet you.

Did You Know?Did you know
Your job descriptions will differ depending on the industry and position you’re writing it for. Make sure you match the tone to the role. For example, creative jobs can have more innovative descriptions, while technical jobs might have descriptions with more industry jargon.

Best job posting sites

Once your job description is complete, you need to get it in front of potential hires. You can do so easily through job posting sites. On these websites, people looking for new positions can search for opportunities that interest them. The hiring sites will then pull up the jobs most relevant to the query. That means you can sit back and relax as candidates come to you rather than the other way around:

  1. LinkedIn: The main social media website for professionals, LinkedIn naturally doubles as a popular digital space for posting and finding jobs. You can post a job on LinkedIn in two ways. The first is a traditional job listing. The second is by sharing the listing to your own personal feed for all your followers to see. Then, they can share your listing with their own followers and directly forward it to interested friends.
  2. Indeed: You can also post jobs to Indeed’s base of 250 million monthly users. You can hold virtual interviews directly through Indeed’s platform and add screener questions to your listings to strengthen your hiring prospects. (For a deeper look into potential hires, you can look at our list of background check types.)
  3. Monster: With Monster, you can post a job listing for free before buying into paid services. If you seek new employees often, you can contact Monster to arrange a custom plan for your business. Monster also provides thousands of job listing templates from which you can craft your own version.
  4. Google for Jobs: Through Google for Jobs, you can take steps to rank your listing more highly in job seekers’ Google searches. If you list your jobs on your business’s website, you’ll just need to alter the listing’s HTML to use Google for Jobs. If you use a third party to host your listings, that platform might be integrated with Google for Jobs. If so, you can likely replicate your post on that platform for Google. 
  5. ZipRecruiter: ZipRecruiter lets you instantly post the same job listing on thousands of different job sites. ZipRecruiter will then send you a list of highly qualified candidates whom you can invite to apply. The platform places a large emphasis on being mobile-friendly for both employers and job candidates.

How to make job descriptions work for you

Whether you’re hiring a senior engineer or an entry-level marketing specialist, it’s important to write concise job descriptions that showcase the most important parts of the position. Adopt good practices, such as using headings, bullet points and clear CTAs, to increase readability and response rate. Don’t be afraid to make your job listing match your company culture. This way, you’ll attract more candidates who fit your organization.

Max Freedman and Brittney Morgan contributed to this article. Source interviews were conducted for a previous version of this article.

author image
Written By: Sammi CaramelaBusiness Operations Insider and Senior Writer
Sammi Caramela is a trusted business advisor whose work for the U.S. Chamber of Commerce and others centers around creating digestible but informative guidance on all things small business. Whether she's discussing cash flow management or intellectual property, work trends or employer branding, Caramela provides actionable tips designed for small business owners to take their entrepreneurship to the next level. Caramela, who also lends her expertise to the financial outlet 24/7 Wall St., has business management experience that allows her to provide personal insights on day-to-day operations and the working relationship between managers and independent contractors. Amidst all this, Caramela has found time to publish a young adult novel, develop a poetry collection and contribute short stories to various anthologies.
Back to top
Desktop background imageMobile background image
In partnership with BDCBND presents the b. newsletter:

Building Better Businesses

Insights on business strategy and culture, right to your inbox.
Part of the network.