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Microsoft Workplace Analytics: How Your Business Can Benefit

Business News Daily Editor
Business News Daily Editor

Technology in the workplace can both help and hinder efficiency. Microsoft Workplace Analytics seeks to help your team sift out the distractions for more productivity.

  • Microsoft Workplace Analytics is a great tool for those who use Office 365 and want their data to help find solutions for productivity, efficiency and effectiveness within their business.
  • By using Microsoft Workplace Analytics, you can create actionable tasks for increasing the success of your business. By using custom reports and dashboards, you can create plans for improving productivity and increasing effectiveness throughout your business.
  • Microsoft Workplace Analytics can help you use your time more efficiently because it solves problems passively so that you can focus on your already-hectic schedule.

Much of the world's work happens in Microsoft Office. All of those documents, spreadsheets and presentations generate a considerable amount of useful information about a company's workflow and where the collaboration leads.

A business's highest-level productivity is the ideal destination of Microsoft Workplace Analytics. A small business can take advantage of many of the software's capabilities to glean better insights about what a team is up to and find ways to work with greater efficiency.

While any business loves the idea of getting more work done with fewer tasks, getting there isn't a matter of just flipping a switch on a new program. Workplace Analytics has a few distinct ways teams can seek out a better way of working.

What is Microsoft Workplace Analytics?

Microsoft Workplace Analytics uses your Office 365 data to find patterns in productivity, effectiveness and engagement in the midst of your everyday routine. Instead of having to determine these patterns on your own or through the use of a consulting firm, Microsoft Workplace Analytics uses the information that you are already generating to find efficiencies and inefficiencies and create solutions for your company.

Microsoft highlights a few benefits for businesses that use Workplace Analytics.

The first benefit is intelligent workplace insights. This is the idea that Workplace Analytics will essentially do the work for you when it comes to finding efficiencies.

The next benefit is actionable insights. While finding patterns in data is great and can be interesting to learn about, what is the point if it does not help your business? With Workplace Analytics, you can turn your insights into actions by creating custom reports to help drive decision making, Microsoft says.

The final benefit that Microsoft highlights is security and privacy controls. Some data needs to remain confidential, and Microsoft took that into consideration by giving businesses control of what data is kept hidden.

Microsoft also says business leaders can use the Workplace Analytics data to "simplify human processes and complexity" as well as "measure the true costs of business activities and relationships" in their companies.

So, if you want to have access to this type of information, or if you believe your business could improve its efficiency, Microsoft Workplace Analytics might be a good fit for you.

Targeting efficiency

Microsoft says only 32% of knowledge workers put the time aside for "deep, focused work." The main distractions are after-hours requests from managers and the seemingly endless flurry of meetings and other needs.

The goal of Workplace Analytics is to reclaim some of your time. For example, you may receive a nudge to schedule in some "focus time" if your day is overloaded with meetings. There are several other ways Workplace Analytics drops in little hints throughout the workday to suggest a better path to productivity.

While AI is certainly a buzz term, there's promise in embracing the approach to deliver data about collaboration patterns or the type of insights that administrators can gain about their teams. A team can put together many of the features in the MyAnalytics tool to create an actionable plan that emphasizes more focused work time or knocks back events that are getting teams offtrack.

The challenge with such software is finding out if the suggestions are in line with the team goals or just another set of computer-generated instructions disconnected from reality. While helping colleagues stick to the to-do list is important, the human nuance required to judge what should be the focus for the day still needs sufficient attention.

Technology has consumed the way most industries work. The challenge for businesses is using it to get past many of the distractions it has caused: meetings, emails and too much time staring at spreadsheets. For those deep in the Microsoft ecosystem, the company's Workplace Analytics holds promise for helping teams get out of the digital bubble, particularly with so much of the daily workflow now spanning many digital platforms and services.

How do I access Workplace Analytics?

To access Microsoft Workplace Analytics, contact Microsoft through this information request form. Microsoft's Workplace Analytics experts will reach out to you to learn more about your business and help to determine if Microsoft Workplace Analytics is a good fit for your company.

Image Credit: Bloomicon/Shutterstock
Business News Daily Editor
Business News Daily Editor,
Business News Daily Writer
Business News Daily was founded in 2010 as a resource for small business owners at all stages of their entrepreneurial journey. Our site is focused exclusively on giving small business advice, tutorials and insider insights. Business News Daily is owned by Business.com.