PowerPoint presentations are ubiquitous in the business world, so it's important to create professional presentations that match an office atmosphere. This means making the effort to do the little things right, like embedding videos directly into PowerPoint slides.
Embedding video can keep meetings moving without the hassle of clicking a link and opening a clunky browser in the middle of a presentation. Instead, the presenter can transition seamlessly from making a point to watching the video to continuing with the presentation. Most of all, an embedded video keeps the presentation moving in an efficient, professional manner. Microsoft offers the ability to embed videos directly from a computer or from YouTube into a presentation.
Embedding a video from your computer
The easiest way to add a video to a PowerPoint slide is to embed it directly from your computer. This can be done quickly by using the Insert tab.
Insert > Media > Video > Video on My PC > Select Video
This will drop a video from your computer right onto the slide. During the presentation, you can click on the video to play it.
Embedding a video from YouTube
Adding a YouTube video can provide clarity and context to your presentation, but it does involve a few extra steps. This process begins on YouTube.
Once you're on YouTube, click the Share button under the video you want to include in your presentation.
Share > Embed > Copy Embed Code
On this screen, you can also select what minute and second you want the video to play from, eliminating the need for buffering or scrolling during the presentation.
Once the code is copied, open PowerPoint and select the Insert tab.
Insert > Media > Video > Online Video > Paste YouTube code
The video will appear on the slide once the YouTube code is pasted. You can adjust its position and size if necessary.
Embedding other media
In addition to embedding video, PowerPoint allows for embedding audio. To embed audio, follow the same process outlined above as embedding video, except select Audio.
Insert > Media > Audio
This screen will allow you to embed an audio file such as a podcast or except from an audio book, or you can record your own audio and embed it.
Whether adding video or audio, embedding media into a PowerPoint presentation will help you appear professional and polished. It's also a great way to keep audiences engaged, cut down on meeting length and help get your point across.