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Build Your Career Work-Life Balance

Focus on Your Passion: Free Yourself From Administrative Work

Focus on Your Passion: Free Yourself From Administrative Work
Credit: Jacob Lund/Shutterstock

Entrepreneurs tend to struggle to find the time to pursue their business passions due to limited resources. If you're looking for ways to free up some of your own schedule as a business owner, you might want to start with what's likely your biggest time-waster: administrative work.

According to the Office Depot Small Business Index (SMBI), small and midsized business owners spend about 10 to 20 hours per week on tasks such as paperwork, planning and budgeting. In a 40-hour workweek, this means that a quarter to half of their time is spent on administrative work alone.

Office Depot also found that 54 percent of respondents said they wish they had more time to focus on their passions rather than their administrative work.

"Small business owners are frequently pulled in different directions. However, it's important to make time to focus on business passions – rather than administrative tasks – so that owners can think more creatively and productively about new products, and, in turn, make the business more successful," Christine Nessen, senior director of contract marketing for Office Depot, told Business News Daily.
Based on the results of the SMBI, Nessen offered the following tips to help entrepreneurs reduce the time they spend on administrative tasks.

Create a schedule. Forty-nine percent of small business owners stated that on a daily basis, they were unable to focus on their passions due to lack of time. Developing and maintaining a schedule will give you the opportunity to find the time to grow and invest in your business. When creating schedules, business owners should schedule employees according to their strengths. By considering the strengths of each member of your staff, you increase overall efficiency in your company, and you will get through administrative work much faster and focus on more important elements of business.

Invest in quality administrative technology. Sixty-two percent of small business owners noted that having better technology to assist with admin tasks would allow them to spend more time on their passions. One way of doing this is to invest in quality HR management software. This can help you manage many aspects such as scheduling, payroll and recording time off from one central location. [Looking for human capital management software? Check out our best picks here.]

Hire administrative staff. More than half of small business owners indicated that more full- or part-time admin staff would be helpful for day-to-day operations. However, many small businesses don't have a proper administrative staff because they simply don't have the time to find and hire workers. Nissen advised working with a staffing company, which has the expertise and network to find workers with just the right skill set you need.

For more time management tips for entrepreneurs, visit this Business News Daily article.

Shimon Brathwaite

Shimon Brathwaite is an undergraduate co-op student from Ryerson University, graduating in 2019 with a Bachelor’s Degree in Commerce. Shimon has worked in information technology and the water sports industry in between academic semesters. He now works as a freelance contributor for Business New Daily and is looking to expand his clientele as a writer. His hobbies include a wide variety of sports such as Soccer, Basketball, Muay Thai and keeping up with TV series like The 100 and Game of Thrones. Contact him at sbrathwaite@ryerson.ca.