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Grow Your Business Technology

Box Notes Enhances Cloud Collaboration for Business

Box Notes Enhances Cloud Collaboration for Business
Credit: faithie/Shutterstock

As one of the leading cloud-storage and file-sharing platforms, Box continues to improve its collaboration features for business users.

This week, the company released several new updates to its Box Notes service, which will make it easier for businesses to share ideas, manage projects and collaborate online. Box Notes' update now includes three new features that enhance the experience for business users: version histories, the ability to add tables and improved image embeds.

Here's what the new Box Notes features have to offer and how they can help your teams work together in real time, wherever they are. [24 Cloud Storage Solutions for Small Business]

Version history

Cloud-based collaboration can be a blessing and a curse. On one hand, it makes it possible for team members to conveniently work on the same files — anytime, anywhere. On the other hand, because changes are saved in real time, having multiple people edit the same documents can cause issues, such as when changes weren't approved or a team member wants to revert to an older version of the document.

To solve these problems, Box Notes has introduced Version History, a new feature that lets users view and save earlier versions of edited notes. The feature also lets users see who last edited each version, which the platform saves every five minutes.

Tables

Many times, tables provide the best way to express ideas, create lists and stay organized on a page. However, Box Notes previously did not have the capability to produce tables. The platform now lets users easily insert and edit tables into a note — simply click on the New Table icon and select the type of table you wish to use.

Additionally, the feature is also available on Box for iPhone and Box for iPad, though it is limited to modifying tables that already exist in documents. 

[For a side-by-side comparison of the best cloud services visit our sister site Top Ten Reviews.]

Images

Need to add images to a note? Box Notes has revamped its image function by improving the way images are inserted and by streamlining the process used in your Box account.

To insert an image, click on the Insert Image button and choose whether you'd like to upload an image from your desktop or from an existing image on the Web. If you choose to upload from your computer, the image is also automatically uploaded to your Box account.

Box Notes will also soon let you upload photos directly from iOS devices via the phone or tablet's photo library or by taking a photo with the device. This feature will be available on the upcoming Box 3.6.1 release.

Sara Angeles

Sara is a tech writer with a background in business and marketing. After graduating from UC Irvine, she worked as a copywriter and blogger for nonprofit organizations, tech labs and lifestyle companies. She started freelancing in 2009 and joined Business News Daily in 2013. Follow Sara Angeles on Twitter @sara_angeles.

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