A lot more goes into keeping proper time and attendance records than just recording when employees are clocking in and out each day.
Besides how many hours employees are logging on a daily basis, businesses also must keep track of when employees are taking vacation or sick days and which projects they're spending their time working on. Rather than trying to record all of this manually, many organizations have turned to time and attendance systems to handle these tasks automatically.
From correctly tracking hours logged and paid time off to making sure certain insurance requirements are being met, there are a number of advantages small businesses experience from using time and attendance systems.
Here are seven of the biggest benefits organizations say they get from using time and attendance systems.
One of the greatest benefits of time and attendance systems is that they are designed to allow employees to handle time-related tasks on their own, according to Reeve White, director of marketing for the health care consulting firm Primaris. She said rather than having a manager input all of the data, having the system easily accessible by their employees is very helpful.
"Employees can quickly track and enter their work time, see how much paid time off they have and submit time-off requests," White said.
Paid time off
Justin Dignam, founder and owner of Big Fish Payroll, said one of the biggest takeaways his company gets from using a time and attendance system is that it accurately keeps track of how much time off employees have taken.
"It gives us a consistent approved time record of all (paid time off) taken, eliminating questions about how much time employees have accrued, and when they may have taken time off," Dignam told Business News Daily.
Another advantage to using a time and attendance system, Dignam said, is that it helps ensure no errors are made when adding up how much time their employees work each week.
"By using an automated system, we remove a potential perception of inconsistent tracking of time," Dignam said.
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Keeps track of time worked
Chris Mitlitsky, owner of the business consulting firm Automation Playbook Inc., said since his workers aren't salaried employees, and instead are paid the hours they work each day, being able to accurately and easily track exactly how many hours they put in is a huge asset to using time and attendance software.
"They work on an hourly basis, so I know exactly how much to pay them based on how much time they clock," Mitlitsky said of his employees.
Deborah Sweeney, CEO of MyCorporation, said time and attendance systems are a great tool for assessing insurance requirements.
"Many insurance companies require information about total hours worked by employees, full- and part-time employees, etc.," Sweeney said. "Using this software makes obtaining this information simpler."
Having a system that can be accessed via any device with an Internet connect is a big reason why Andrew Blackwood, a sergeant and schedule supervisor for the Queen Anne's County (Maryland) Department of Emergency Services, likes their time and attendance system.
"The best part is that everything is in the cloud," Blackwood said. "All the information is available online from a [Web] browser or smartphone."
Brittany Hodak and Kim Kaupe, founders of the music and publishing company ZinePak, said as a small business with just 10 employees, they enjoy using a time and attendance system because it saves them the time of having to manually handle all of that record keeping.
Hodak and Kaupe said using a time and attendance system allows them to us business hours in the best way possible and not deal with payroll or approving their staff's vacation days.
Originally published on Business News Daily