Matt Peterson, President & CEO of eFileCabinet, contributed this article to BusinessNewsDaily's Expert Voices: Op-Ed & Insights.
Despite our best efforts we can never create more time than 24 hours in a given day. What we can do, however, is utilize technology to reduce the time we spend doing redundant tasks. Mobile apps are a great way to help us become more organized and accomplish critical daily tasks more quickly, more efficiently and from anywhere.
While I use many apps during a given day, I have a compiled a list of those that I use most frequently and that help me to stay organized.
Calendar App (comes standard on most devices)
As an iPhone/iPad/laptop user I am constantly adding, modifying and deleting items on my calendar. Now, I can perform any of these functions on one device and almost instantly those changes are synched on my other devices. The ability to have all of my meetings synched across my laptop, mobile and tablet calendars is essential in staying organized. This same functionality can be found across the Android platform as well.
I am able to store all of my critical business and personal files in the eFileCabinet document management app. On a personal level I am never far from ALL of the critical files I might need such as copies of my driver's license, insurance papers, my passport, front and back of credit cards, wills & trusts, etc. On a business level I can access files quickly such as client files, sales orders, contracts, agreements, etc. I can even use the camera of my mobile device as a scanner to import and upload important documents, photos, receipts, etc. while I am out of the office.
Delta Airlines App (or any airline)
As a frequent traveler I am always looking for ways to streamline the chaos of flying and travel in general. By utilizing the Delta app (or whatever your preferred airline is) I can control the whole travel process in the palm of my hand with the following:
- Paperless ticket/boarding passes
- Flight check in
- Changing my seat assignment
- Changing my flight
- Alerts for when flights are delayed/changed
There are documents that require my approval and subsequently my signature almost every day. The RightSignature app allows me to digitally sign contracts, agreements, etc. from anywhere with my finger on my smart phone or tablet. I can even create documents that require multiple signatures across multiple geographic locations and it will request those signatures from all involved parties and compile them onto the appropriate document(s) within minutes. This app saves me overnight shipping costs and reduces a process that usually takes days or weeks into minutes.
With the GoToMeeting app, I can initiate and/or participate in virtual meetings from anywhere at anytime and I don't need my laptop to do so. No longer do I need to be at my desk for important meetings with employees or customers. I can be traveling, working from home or even on vacation and still stay connected as if I was in the same room.
While there are several other apps I use on a daily basis, these are the ones that I would consider first tier and "can't live without." If you are like many people, your mobile device is so cluttered with apps and you are not able to describe what they all do. Now is the time to De-clutter. Get rid of those apps that don't work for you and stick to the essentials sprinkled in with the occasional trial. This will go a long way in helping you feel more in control of your daily schedule. Technology should work for you, not you for it.
The views expressed are those of the author and do not necessarily reflect the views of the publisher.