The Best Online Fax Services
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CREDIT: Fax machine image via Shutterstock
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While it may seem that fax machines have become obsolete in today's digital world, that's not the case for business owners. Online fax services enable digitized companies to continue to do business with landline, paperbound enterprises that still rely on fax machines. The services can send and receive faxes through an email or online interface, thus eliminating long-distance charges, as well as the costs of the fax machine and ink toner cartridges. The services let users manage and print inbound and outbound faxes and check faxes from any mobile device with internet access.
Our sister site, TopTenREVIEWS, does extensive in-depth reviews of online fax services. Here are the Top 3 recommendations for online fax services:
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Ring Central is at the top of this year's rankings for making faxing easy and efficient. It is one of the best-priced web-based fax options of any online fax service, and has no setup fees and the largest number of free faxes and options. The Fax 700 plan allows users to send or receive 700 pages per month. Users can access their account via an online interface, a desktop tool or from Outlook or another integrated email service.
Features: Faxes are sent over a secure connection and then stored in a password-protected account. Users can store their last 200 messages in their account for an unlimited period of time. Offers spam protection and filters and lets users schedule exactly when they want their faxes delivered.
Help and Support: RingCentral Fax's database has hundreds of informative entries. Live support is offered via phone and email.
Costs: To compare costs, visit TopTenREVIEWS' best online fax services comparisons.
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eXtremeFax scored well this year for combining varied user options with convenience, making faxing and managing faxes simple, easy and efficient. The service offers 600- and 1200-page plans at affordable prices. Each plan includes every feature offered.
Features: A toll-free or local number lets users send and receive faxes from anywhere in the world, from either personal computers or smartphones. There's also the option to receive notifications by text message, email and on a PC when a fax is incoming. In addition, the Call Controller function turns a computer into a complete messaging center. The service transmits every fax sent over an encrypted connection and stores them in a password-protected online account. Users can design custom cover sheets and annotate and sign faxes electronically.
Help and Support: The knowledgebase has 130 entries that are loaded with detailed text and illustrations. The company also has a contact form for any additional user questions.
Costs: To compare costs, visit TopTenREVIEWS' best online fax services comparisons.
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Nextiva earned this year's TopTenRREVIEWS Bronze Award for being impressive, affordable and functional. It offers a wide range of faxing packages and payment options to match each business owner's needs. The interface is easy to understand and includes a step-by-step process for sending faxes. The search and view functions make it easy to retrieve and view faxes that have been sent and received.
Features: The service allows users to send faxes from their computer to as many as five recipients – either fax machines or email addresses. Copies of sent and incoming faxes can be accessed from anywhere email is available, including a smartphone. Nextiva also offers mobile fax alerts and has an email plugin for Outlook and Outlook Express.
Help and Support: Live support is available by phone or email. An extensive knowledgebase also is offered.
Costs: To compare costs, visit TopTenREVIEWS' best online fax services comparisons.
See full reviews on at TopTenREVIEWS. See BusinessNewsDaily’s Small Business Resource Center for more business reviews reviews.
Chad Brooks is a Chicago-based freelance business and technology writer who has worked in public relations and spent 10 years as a newspaper reporter. You can reach him at chadgbrooks@gmail.com or follow him on Twitter @cbrooks76.