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Grow Your Business Technology

How to Use PowerPoint: Tips, Tricks and Tutorials

PowerPoint presentation
Credit: Tyshun/Shutterstock

PowerPoint is an essential tool for all business owners. Whether for presenting to new clients or hosting meetings with co-workers or investors, PowerPoint is a program you have probably used. But a basic, bare-bones presentation is generally pretty dull.

Making a few technical tweaks to the way you structure and distribute your presentation could be the difference between an engaging, thought-provoking presentation and a perfunctory one.

Sometimes, engaging an audience can be as simple as adding animations to each PowerPoint slide. By having key points appear, for example, an audience can follow the speaker more directly without becoming distracted by a text-heavy slide. Slide movement also functions to catch the eye of audience members.

The only cardinal rule with adding animation is to keep things simple. Oftentimes a slide with a crazy amount of animation can be distracting and thus as ineffective as a text-heavy, mundane presentation.

Read more: How to Add Animations to PowerPoint

Another way to maintain the professional yet engaging atmosphere in a PowerPoint presentation is by embedding video directly on a slide. It's all too common for presentations to feature hyperlinked text to video on a slide. But that extra step of clicking a link, opening a browser and waiting for the video to load can cause you to lose momentum.

Luckily, PowerPoint offers an easy way to do add video directly to a slide. Read our directions: How to Embed a Video on PowerPoint

It's important to stay as visual as possible when creating a PowerPoint presentation. It can be easy to want to communicate everything using bullets and words. Oftentimes, diagrams and charts can be a far better way to get a point across.

PowerPoint offers presenters the ability to create flowcharts and organization charts directly on slides. You just need to learn a few tricks.

Read more: How to Create Organization Charts, Flowcharts and Graphs in PowerPoin

Your co-workers, investors and clients have busy schedules, and it can be hard to get everyone in the same place at the same time for a presentation. It may be a better use of time to have colleagues view the presentation at their own discretion. PowerPoint provides the ability to record and upload your presentation directly to YouTube.

Based on the privacy settings you create, you can send out this presentation to a specific group of people or publish it on the web for all to see. This is crucial when you need to maintain sensitive information in presentations. Uploading a presentation to YouTube provides a business owner with the flexibility to reach co-workers and clients without having to schedule a meeting.

But you do need to know how. Get full directions: How to Upload PowerPoint Presentations to YouTube

Creating a presentation that plays on a continuous loop is vital for companies with information booths at industry-wide conferences. It can be a great backdrop to any booth and offer a fun way to inform many people without constant monitoring from a presenter.

It's also a great tool for business owners who want to record and then directly send their presentation to clients, customers or other colleagues. That way, you can reach people without posting the presentation directly to YouTube.

Get full directions: How to Create an Auto-Playing PowerPoint Presentation

You can create an engaging, professional presentation using these five tips. Whether you're spicing up an old presentation or distributing your presentation in the most efficient manner, this list can help you continue to connect with your colleagues and clients.

Matt D'Angelo

Matt D'Angelo is a B2B Tech Staff Writer based in New York City. After graduating from James Madison University with a degree in Journalism, Matt gained experience as a copy editor and writer for newspapers and various online publications. Matt joined the Purch team in 2017 and covers technology for Business.com and Business News Daily. Follow him on Twitter.