Creating a self-running PowerPoint, as Microsoft calls it, can be a great addition to your company's booth at conventions or industry-wide conferences. By featuring photos, infographics and key points in a continuous loop, you can inform passersby about your company, its goals and your products or services.
Autoplaying presentations are also great for employee training, meetings where the speaker is absent, and reaching remote clients or customers. Microsoft provides a few easy steps to turn your PowerPoint into an autoplay presentation.
Setting up the presentation
There are a few different options for creating a PowerPoint presentation automatically. All of these options can be accessed under the Slide Show tab.
Slide Show > Set Up Slide Show
The first option titled Presented by a speaker requires the viewer to click through each slide. This is the default setting that most PowerPoint presentations are already in. The second option, titled Browsed by an individual, will create a slideshow where the viewer is not able to control when slides advance. This is an autoplay feature, but the viewer will still have to hit Play to get it started.
The third option is Browsed at a kiosk. Once selected, this option will loop the slide show until a viewer presses the escape button.
If you don't want your viewers to have access to when the slideshow starts and stops, select the third option. The Loop Continuously option underneath will be automatically selected.
Recording slide timing
Before you begin recording your presentation, it's important to set the slide time using the rehearsal toolbar. This will give you an idea of how long each slide will run before advancing to the next one. It will also give you a chance to practice your presentation and understand how long the runtime will be. Like setting up the slide show, this window can be accessed via the Slide Show tab.
Slide Show > Rehearse Timings
The recording window allows users to advance to the next slide, pause the presentation, view the current slide's time, restart the recording for a slide and view the total runtime of the presentation.
After recording the last slide, PowerPoint will ask whether you want to keep the slide timings or not.
Recording your presentation
Once your slide timings are set, you can record your slide show. Before beginning your recording, make sure you adjust the Play Narrations check box and the Use Timings check box. If you want all narration and slide transitions included, both boxes should be checked. To create a silent sequence of slides, make sure the Play Narrations button is deselected.
Slide Show > Record Slide Show
Click End Show and save your file once you are done recording. After saving, your presentation is ready to be sent to clients, customers or played at your convention or conference booth.